Operations and Marketing Assistant

WHITBY WOOD MILLS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic engineering and design consultancy in Singapore is looking for an Operations & Marketing Coordinator to manage office operations and marketing efforts. This role entails overseeing daily operations, supporting bids and market research, and developing digital marketing campaigns. The ideal candidate has at least 2 years of experience in a similar role, strong digital marketing skills, and excellent writing abilities. Join a creative team committed to delivering sustainable solutions in the built environment.

Qualifications

• Minimum 2 years’ experience in a similar role, ideally within the engineering, architecture, or design consultancy sector.
• Highly web-literate with a solid understanding of digital platforms, tools, and analytics.
• Excellent writing and storytelling abilities.

Responsibilities

• Oversee daily office operations, ensuring a smooth and efficient studio environment.
• Support bids and tenders, preparing submissions and marketing materials.
• Develop, implement, and measure digital marketing campaigns.

Skills

Digital marketing

Social media management

Market research

Content management

Analytical skills

Job description

Operations & Marketing Coordinator

Location: Singapore
Reports to: Director and Managing Director
Company: Whitby Wood Mills – Engineering and Design Consultancy for the Built Environment

About the Role

We are a dynamic, design-led engineering and design consultancy working across the built environment (AEC). We collaborate with some of the most forward-thinking architects and developers to deliver innovative, sustainable, and elegant structures around the world.

We are seeking a proactive, creative, and highly organised Operations & Marketing Coordinator to join our growing Singapore team. This exciting and varied role bridges operations, office management, and marketing, across a range of business functions.

Office Management & Operations

• Oversee daily office operations, ensuring a smooth, efficient, and welcoming studio environment.
• Provide general administrative support to the Director, Managing Director, and wider team.
• Manage office supply, equipment, and service providers.
• Support coordination of meetings, schedules
• Assist with onboarding new staff and maintaining company databases and systems.
• Help prepare internal reports, presentations, and correspondence for leadership.

Marketing & Communications

• Support bids and tenders, preparing submissions, project sheets, and company profiles.
• Conduct market research on clients, competitors, and new opportunities.
• Develop, implement, and measure digital marketing campaigns across social media, email, and web platforms.
• Produce marketing analytics reports demonstrating the reach and impact of campaigns
• Coordinate website updates and content management, from day-to-day edits to major refreshes.
• Write and edit editorial content for online and print channels, including news posts, press releases, and newsletters.
• Create and maintain marketing collateral, project write-ups, and case studies.
• Support events, exhibitions, and seminars, from logistics to branding and follow-up.
• Assist with press and PR activities, liaising with media and partners.

Skills & Experience

• Minimum 2 years’ experience in a similar role, ideally within the engineering, architecture, or design consultancy sector (AEC).
• Highly web-literate with a solid understanding of digital platforms, tools, and analytics.
• Practical experience with social media, email marketing, and content management systems.
• Strong analytical and research skills.
• Excellent writing and storytelling abilities, with an adaptable tone for different audiences and media.
• Keen eye for detail, design, and proofreading.
• Comfortable managing multiple priorities in a fast-paced environment.

Personal Qualities

• Confident, approachable, and collaborative.
• Strong communicator who enjoys working across teams and disciplines.
• Energetic, organised, and proactive, with a hands-on approach.
• Creative thinker with a passion for design, architecture, and engineering.
• A self-starter who takes initiative and ownership of their work.