Operations Manager

ALLEGIS GROUP SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment solutions provider in Singapore is seeking an Operations Manager to oversee operational management of third-party suppliers. This role involves onboarding, contract management, procurement processes, and financial tracking to ensure effective project delivery. Ideal candidates will have strong organizational and communication skills, with experience in vendor management and procurement. Flexibility across timezones is essential.

Qualifications

• Strong organizational and communication skills.
• Experience in vendor management, procurement, or contract administration.
• Ability to collaborate across teams and manage multiple priorities.
• Detail-oriented with a focus on compliance and process improvement.
• Flexibility to support requests from two timezones – US, Asia.

Responsibilities

• Oversee the onboarding and reactivation of suppliers, ensuring all required documentation and compliance checks are completed.
• Manage the full contract lifecycle, including drafting, reviewing, amending, and terminating agreements.
• Process purchase requests and purchase orders, ensuring proper approvals and budget alignment.
• Review and approve supplier invoices, ensuring accuracy and alignment with contracted services.

Skills

Organizational skills

Communication skills

Vendor management

Procurement

Contract administration

Detail-oriented

Job description

Description

The team is seeking an Operations Manager to lead the operational management of third-party suppliers and vendors, supporting projects in content development and partnerships. This role ensures seamless onboarding, contracting, procurement, and financial tracking to enable successful project delivery.

Key Responsibilities

• Supplier Onboarding & ComplianceOversee the onboarding and reactivation of suppliers, ensuring all required documentation and compliance checks are completed. Collaborate with internal teams to resolve onboarding issues and maintain high standards of due diligence.

• Contract ManagementManage the full contract lifecycle, including drafting, reviewing, amending, and terminating agreements. Coordinate with legal and business stakeholders to ensure contracts meet company standards and regulatory requirements. Track contract status and maintain accurate records.

• Procurement & Payment OperationsProcess purchase requests and purchase orders, ensuring proper approvals and budget alignment. Liaise with finance and project teams to expedite payments and resolve any procurement-related issues.

• Invoice Approval & Budget TrackingReview and approve supplier invoices, ensuring accuracy and alignment with contracted services. Monitor project budgets and expenditures, providing regular updates and insights to stakeholders.

Requirements

• Strong organizational and communication skills
• Experience in vendor management, procurement, or contract administration
• Ability to collaborate across teams and manage multiple priorities
• Detail-oriented with a focus on compliance and process improvement
• Flexibility to support requests from two timezones – US, Asia

Business Group & Key Projects

• This hire will be supporting 2 regions - NORAM/US and APAC (adhoc might have to start earlier at 7.30am to support US).
• Lead operational management of third-party suppliers and vendors, supporting projects in content development and partnerships. From onboarding, contracting, procurement and financial tracking to ensure project delivery.
• Onboarding of new suppliers/contracts used to be managed by the US, but they have moved this to APAC given that most of the requests are coming from APAC.
• Looking for someone who is proactive and flexible - for example, if they get a couple of questions (especially if they are critical) that come in on Friday evenings from the US teams that they can address, it would be good if they can respond to them instead of waiting till Monday/Tuesday (which may delay timelines even further).
• Project Management - executing end to end contract management, supplier onboarding and tracking the progress.

Day to day

• Supplier Onboarding & Compliance
• Contract Management
• Procurement Ops
• Budget tracking