Operations Executive (Town Area)

OCS GROUP (S) FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading facility services provider in Singapore seeks an Operations Executive to manage cleaning operations. The role involves coordinating service delivery, overseeing safety measures, assisting in budget planning, and proposing process improvements. Candidates should have secondary school education and preferably prior supervisory experience within the sector. This position offers a 5.5-day work week with responsibilities encompassing resource management and stakeholder communication.

Qualifications

• Secondary school education and above.
• Preferably with prior supervisory experience in manpower intensive industry.
• Ability to analyze and propose improvements in cleaning processes.

Responsibilities

• Coordinate with supervisor and client to ensure quality service delivery.
• Assist in budget planning for cleaning operations.
• Compile and analyze data for recommendations.
• Allocate equipment and supplies to project sites.
• Facilitate effective work processes and staff development.

Skills

Coordination

Budget planning

Data analysis

Communication

Supervisory experience

Education

Secondary school education

Job description

The Operations Executive assists the management of cleaning operation duties as directed by the manager. This includes managing resources, work procedures, service contracts and work incidents. The candidate is also required to implement and recommend operation plans to improve work processes and service quality for the organization, required to performs site visits and is expected to communicate with relevant stakeholders and clients as part of his role in performing operational duties.

Responsibilities

• Coordinate with supervisor and client to ensure quality service delivery
• Ensure cleaning teams adhere to safety measures to during cleaning operation
• Assist in budget planning for cleaning operations
• Compile and analyze relevant data to propose recommendations for cleaning process improvement
• Assist in development and review of operation plans to improve work procedures and quality service
• Review daily cleaning job reports for submission to management
• Allocate equipment and/or technologies and supplies to project sites
• Maintain stock of supplies of materials and equipment
• Identify and recommend suitable equipment and/or technologies to improve cleaning operations
• Implement maintenance schedules for tools and equipment
• Facilitate planning of work schedules and deployment of manpower
• Facilitate effective work processes
• Facilitate the capability development of staff
• Interpret tender specifications and prepare quotations for cleaning operations and assist in terms, conditions and pricing negotiation process
• Liaise between internal and external parties to analyse and solidify an overall contract strategy
• Ensure that budget guidelines set are followed and deviation to these should be communicated with explanations
• Raise requests for purchases as required within agreed limits
• Ensure contractual payments are follow up
• Assist in resolving existing contract conflicts
• Report potential risks on contractual changes to the management
• Guide teams to respond to major incidents and emergencies
• Report and update on major incidents and emergencies to the management

Requirements

• Secondary school education and above
• Preferably with prior supervisory experience in manpower intensive industry
• Location: Islandwide
• Working conditions: 5.5 days work week