Operations Executive | Shipping Company

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime consulting firm in Singapore is seeking a candidate for vessel operations support. Responsibilities include coordinating vessel schedules, liaising with suppliers, and ensuring compliance with regulations. Ideal candidates should have a background in logistics or maritime fields and strong organizational skills. Proficiency in Malay is preferred. Training will be provided.

Qualifications

• Experience in shipping, logistics, or vessel operations preferred.
• Basic knowledge of shipping terms and port operations.
• Proactive and reliable with the ability to work in a fast-paced environment.

Responsibilities

• Assist in harbour craft deployment based on client instructions.
• Coordinate sailing schedules ensuring vessel readiness.
• Liaise with suppliers to confirm cargo details and arrangements.
• Communicate deployment details to boatmen.
• Submit documents to MPA and maintain compliance.
• Support daily operations and provide backup as needed.

Skills

Coordination

Organization

Attention to detail

Communication in Malay

Education

GCE ‘O’ Level / Diploma in Maritime, Logistics

Job description

Job Responsibilities

1. Vessel Deployment & Scheduling

• Assist in harbour craft deployment based on client and agent instructions.
• Coordinate sailing schedules, ensuring vessel readiness and timely reporting.
• Support the Ops Manager in confirming assignments and allocating resources.

2. Cargo & Supplier Coordination

• Liaise with suppliers to confirm cargo details (pallets, loading time, location).
• Ensure accurate loading arrangements and proper documentation.
• Monitor loading operations and verify cargo condition prior to departure.

3. Crew & Vessel Support

• Communicate deployment details (timing, location, instructions) to boatmen.
• Provide daily operational support and report any issues to the Ops Manager.

4. Client & Stakeholder Communication

• Relay operational updates among clients, suppliers, and internal teams.
• Assist the Ops Manager in managing client expectations and confirming jobs.

5. Documentation & Reporting

• Submit documents to MPA via Digiport and ICA when required.
• Record vessel movements, cargo details, and job completion status.
• Maintain photo evidence and ensure compliance with MPA regulations and company procedures.

6. General Operations Support

• Support daily operations and ensure smooth harbour craft services.
• Provide backup for urgent or ad-hoc assignments as needed.

Job Requirements:

• GCE ‘O’ Level / Diploma in Maritime, Logistics, or related field (preferred).
• Experience in shipping, logistics, or vessel operations an advantage; training provided.
• Basic knowledge of shipping terms and port operations preferred.
• Strong coordination, organization, and attention to detail.
• Ability to converse in Malay preferred for liaising with crew and suppliers.
• Reliable, proactive, and able to work in a fast-paced environment.