Operations Executive, Marine (6 months contract)

Ceva Logistics Solutions Singapore PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is looking for a logistics coordinator for marine shipments. The role requires managing the complete logistics process, ensuring operational excellence, and experience in air and sea freight operations. Candidates should have a diploma in logistics and at least three years of relevant experience. Working hours are Monday to Friday with specific shifts, and transport allowance is provided.

Benefits

Transport Allowance

Qualifications

• Minimum 3 years of experience in freight forwarding or marine logistics preferred.
• Strong knowledge of import/export procedures and shipping documentation.
• Able to work independently and handle multiple priorities.

Responsibilities

• Coordinate end-to-end logistics for marine shipments.
• Monitor PO consolidations and coordinate delivery schedules.
• Ensure timely updates of operational milestones.

Skills

Air freight operations

Sea freight operations

Logistics systems proficiency

Microsoft Office applications

Education

Diploma or equivalent qualification in Logistics

Tools

Cargowise

Job description

YOUR ROLE

• Serves as the primary point of contact for marine customers regarding ship spares logistics in Singapore.
• The role is responsible for the end-to-end coordination of import, clearance, warehousing, and delivery of marine shipments, while ensuring operational excellence and customer satisfaction.

WHAT ARE YOU GOING TO DO?

• Main contact for Client purchasers / technical superintendent / vessel managers
• Monitor hub PO consolidations and co-ordinate with hub and vessel schedules for ship spares delivery globally.
• Ensure KPI Milestone are updated by hub to enable visibility to Client when PO has been received in hub and delivery onboard the vessel.
• Gate in (entry of date & upload of docs) – within 24 hrs or 1 business day after receiving cargo
• Enter Qty / Dimension / weight / remarks etc DG shipment or damage
• Gate Out (entry of date & upload of AWB) – within 24 hrs or 1 business day after cargo leaves the warehouse
• Delivery onboard date – within 24 hrs or 1 business day after actual delivery
• Proof of delivery (upload of POD & date) - within 3 business day after actual delivery
• Plan PO according to the priority by executing via Air / Sea / cross-border trucking within EU to meet vessel schedule timely.
• Send Pre-alert to destination CEVA stations / CMA agents with copy of shipping docs (AWB / BL / CIPL)
• CT to monitor POs last mile delivery to the vessel till POD are obtained.
• Consolidate billing invoices from hubs and park freight charges in cargowise for consol billing to CMA ships monthly.
• Update billing log sheet for finance record and verification due to different system used for posting invoices. (Will change accordance to ONE TMS process)
• Verify inter-company invoices and provide MISC dossier to billing team on monthly basis for DOSP06 / QLCRVO report. (Will change accordance to ONE TMS process)
• Requirement: potential candidates required to have experiences in Air freight / Sea freight operations.

WHAT ARE WE LOOKING FOR?

• Able to start immediate / on short notice for 6 months (subject to renew)
• Diploma or equivalent qualification in Logistics, Supply Chain, or related field.
• Minimum 3 years of experience in freight forwarding or marine logistics preferred.
• Strong knowledge of import/export procedures, shipping documentation, and customs clearance.
• Proficient in logistics systems (e.g., Cargowise) and Microsoft Office applications.
• Able to work independently, handle multiple priorities, and remain calm under pressure.
• Willingness to be on standby for urgent marine logistics support.

Working Hours

• Monday to Thursday: 3:00pm – 1:00am
• Friday: 3:00pm – 12:00am
• Transport Allowance provided in lieu of working hours

Work Location

15 Pandan Crescent