Operations Executive

Cathay Petroleum International Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global energy and commodities company based in Singapore is seeking an Operations Executive to oversee crude oil cargo movements. The ideal candidate should have 3–5 years of experience in crude oil operations, strong knowledge in shipping logistics, and excellent communication skills. Responsibilities include coordinating cargo operations, managing documentation, and ensuring compliance with regulations. Salary will commensurate with qualifications & experience.

Qualifications

• 3–5 years of relevant experience in crude oil operations, ideally with an oil trading company.
• Solid understanding of trade documentation and international crude oil trade practices.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee end-to-end crude oil operations.
• Coordinate with traders, charterers, and inspection companies.
• Manage laytime calculations and operational costs.

Skills

Crude oil operations

Shipping logistics

Analytical skills

Problem-solving

Communication

Teamwork

Organizational abilities

Education

Bachelor’s degree

Tools

MS Office

ETRM systems

Job description

Company Profile

Cathay Petroleum International was established in 2003 as an independent physical trading business. For almost 20 years, we have been sourcing crude oil from all over the world and delivering cargoes to satisfied consumers and customers whenever and wherever they need them. Today, we are a global energy and commodities group that trades millions of barrels of oil a week. Every day, our experienced team works together to add value to the international commodities market. Our strong capital position and robust network of relationships has enabled us to grow from strength to strength and retain a record of profitability.

Our head office is situated in Singapore, the centre of the world’s busiest energy routes, allowing us to easily manage the flow of energy from West to East. In 2021, Cathay was proud to expand our growing organisation by opening a new trading office in London, allowing our traders to work more efficiently covering all trading hours.

Position Overview

The Operations Executive will be responsible for managing and coordinating all operational aspects related to crude oil cargo movements — from scheduling and shipment execution to documentation and post-delivery reconciliation. The ideal candidate will have 3‑5 years of hands‑on experience in crude oil operations, strong knowledge of trading logistics, and the ability to work effectively with traders, charterers, terminals, and counterparties to ensure smooth execution of physical transactions.

POSITION: OPERATIONS EXECUTIVE

REPORTING TO: OPERATIONS MANAGER

LOCATION: SINGAPORE

KEY RESPONSIBILITIES

• Oversee end-to-end crude oil operations, including nominations, shipping documentation, cargo delivery and voyage execution.
• Coordinate with traders, charterers, shipowners, counterparties and inspection companies to ensure timely and efficient cargo operations.
• Drafting, reviewing, and negotiating contracts.
• Prepare, review, and verify shipping documents such as bills of lading, certificates of quantity/quality, cargo manifests, and other contractual documents.
• Monitor voyage progress and provide updates on vessel status, delays, or operational issues.
• Ensure compliance with contractual terms, Incoterms, and relevant trade regulations.
• Manage laytime calculations, demurrage claims, cargo claims and operational costs, ensuring prompt settlement with counterparties.
• Handle inventory and cargo reconciliation between terminals, refineries, and counterparties.
• Support traders with operational insights, logistics optimization, and risk mitigation.
• Maintain accurate records and operational reports in line with internal controls and audit requirements.
• Liaise with finance and risk teams for timely invoicing, payment follow‑ups, and performance reporting.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree
• 3–5 years of relevant experience in crude oil operations (preferably with oil trading company or oil major).
• Solid understanding of shipping logistics, trade documentation, and international crude oil trade practices.
• Strong analytical and problem‑solving skills, with attention to detail.
• Proficient in MS Office and trading/operations systems (e.g., ETRM).
• Excellent communication and interpersonal skills; able to work under pressure and handle multiple stakeholders.
• Strong teamwork and organizational abilities, with a proactive and solution‑oriented mindset.

COMPENSATION

Salary will commensurate with qualifications & experience. Please submit your resume to: [e-mail]

Only shortlisted candidates will be notified.