Operations Executive

Gliderol Doors (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A manufacturing company in Singapore seeks a detail-oriented individual to manage production records and documentation. Responsibilities include issuing Delivery Orders, maintaining project data, and ensuring proper compliance with company policies. The ideal candidate should have a Diploma or equivalent and strong communication and teamwork skills. This role is essential for supporting operations and maintaining quality standards.

Qualifications

• Possess at least a Diploma or equivalent.
• Have good communication and interpersonal skills.
• Meticulous with attention to details.
• Ability to work independently and as part of a team.

Responsibilities

• Issuing serial numbers and maintaining updated Production Advice records.
• Maintaining Document Control Excel and ensuring return of signed documents.
• Preparing and issuing Delivery Orders and ensuring signed DOs are returned.
• Maintaining and organizing project data in shared folders.
• Filing for completed projects.
• Ensuring proper documentation of internal SOPs.
• Liaising with certification bodies for site labelling.
• Assisting HOD with operations and production reports.
• Issuing and amending O&M manuals upon request.
• Maintaining risk assessment master copy and ensuring return of signed RA.
• Highlighting layout plans for every project from the progress claim list.

Skills

Good communication skills

Interpersonal skills

Attention to details

Ability to work independently

Teamwork

Education

Diploma or equivalent

Job description

Key Responsibilities

• Issuing of serial no., maintaining updated Production Advice (PA) record in Excel
• Maintaining Document Control Excel (Issue codes upon request) and ensure return of signed documents.
• Preparing and issuing Delivery Orders (DO), maintain DO listings, and ensure signed DOs are returned
• Maintaining and organizing project data in shared folders
• Filing for completed projects
• Ensure proper documentation of internal SOPs and compliance with company policies and procedures
• Liaise with certification bodies for scheduling, component checking, and site labelling
• Assisting HOD with operations and production reports
• Issuing Operation & Maintenance (O&M) manuals and amending upon request after confirmation of release receipt
• Maintaining risk assessment (RA) master copy and google sheet copy to ensure return of signed RA
• Highlighting layout plans for every project from the progress claim list

Qualifications

• Possess at least a Diploma or equivalent
• Have good communication and interpersonal skills
• Meticulous with attention to details
• Ability to work independently and as part of a team