Operations Executive

Hiin Holdings Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is seeking a professional to support post-trade activities, ensuring compliance and smooth operations in shipments. The ideal candidate has a Diploma or equivalent, attention to detail, and is bilingual in English and Mandarin. Relevant experience in commodity trade or international shipping is advantageous.

Qualifications

• Minimally a Diploma in relevant fields or equivalent.
• Attention to details and numeracy skills required.
• Previous experience in commodity trade or shipping is advantageous.

Responsibilities

• Understand and comply with company SOPs and regulations.
• Manage shipments' payables and receivables.
• Coordinate with internal and external parties to ensure smooth operations.

Skills

Attention to details

Ability to work independently

Bilingual (English, Mandarin)

Microsoft Office skills

Education

Diploma/Advanced/Higher/Graduate Diploma in Economics/Trading/Logistics/Transportation

Job description

Responsibilities

In supporting and executing post-trade activities:

• Understanding and complying with Company’s SOPs, governmental & industrial regulations, and international norms (e.g. Incoterms).
• Ensuring that all obligations arising from the Contracts and Charter Party(s) are executed flawlessly in compliance of the afore mentioned.
• Performing reasonable pre-planning on shipments to ensure smooth operations.
• Issuing of Letters-of-Credit (LC), liaison with banks officers for LC terms and conditions to be processed, perform LC negotiation to achieve documents compliance.
• Managing of shipments’ payables and receivables prior to loading and voyage documents.
• Liaising with external parties such as suppliers, surveyors, customers, agents to ensure the vessels' shortest possible turnaround time.
• Co-ordination with internal parties such as Sales, Supply & Planning, Finance, Treasury, Shipping, etc to ensure shipments are duly executed and completed.
• Understanding & calculation of lay‑time and demurrage.

1. Ensure that adequate records are filed to meet the Company’s legal and fiscal obligations.
2. Be available for business travel that could be required.
3. Be available to manage critical out-of‑regular office hour issues.
4. Attention to details, meticulousness and numeracy skills are a prerequisite.
5. In addition to your normal duties, you will be required to undertake other duties or participate in various project groups and working committees from time to time.

Requirements

• Minimally a Diploma /Advanced/Higher/Graduate Diploma in Economics/Trading/Logistic/Transportation/Others or equivalent;
• Attention to details, meticulousness and numeracy skills;
• Ability to work independently and with multiple internal and external stakeholders / interfaces.
• Previous career or experience in commodity trade or international shipping of commodities will be advantageous;
• Good Microsoft Office skill (i.e. Word, Excel, Powerpoint);
• Minimally bilingual in English, Mandarin. Able to speak in Bahasa Indonesia is a strong plus to speak with counterparts by ensuring the vessels’ shortest possible turnaround time.