Operations Executive

Hiin Asia Pacific; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics company in Singapore is seeking a candidate to support post-trade activities. The role requires managing Letters of Credit, coordinating with internal and external stakeholders, and executing shipments in compliance with regulations. Ideal candidates possess a Diploma in relevant fields and effective communication in English, with additional languages being a strong plus. This position requires attention to detail and the ability to work independently, ensuring smooth operational flows.

Qualifications

• Minimally a Diploma/Advanced/Higher/Graduate Diploma in relevant field.
• Meticulousness and numeracy skills are prerequisites.
• Ability to liaise with internal and external stakeholders.

Responsibilities

• Support and execute post-trade activities in compliance with regulations.
• Issue Letters of Credit and liaise with banks for terms and conditions.
• Manage shipments' payables and receivables before loading.

Skills

Attention to details

Ability to work independently

Effective communication in English

Good Microsoft Office skills

Experience in commodity trade

Education

Diploma in Economics/Trading/Logistics/Transportation or equivalent

Job description

Job Description & Requirements

1. In supporting and executing post-trade activities:
   • Understanding and complying with Company’s SOPs, governmental & industrial regulations, and international norms (e.g. Incoterms).
   • Ensuring that all obligations arising from the Contracts and Charter Party(s) are executed flawlessly in compliance of the afore mentioned.
   • Performing reasonable pre-planning on shipments to ensure smooth operations.
   • Issuing of Letters-of-Credit (LC), liaison with banks officers for LC terms and conditions to be processed, perform LC negotiation to achieve documents compliance.
   • Managing of shipments’ payables and receivables prior to loading and voyage p
   • Liaising with external parties such as suppliers, surveyors, customers, agents to ensure the vessels' shortest possible turnaround time.
   • Co-ordination with internal parties such as Sales, Supply & Planning, Finance, Treasury, Shipping, etc to ensure shipments are duly executed and completed.
   • Understanding & calculation of lay-time and demurrage.
2. Ensure that adequate records are filed to meet the Company’s legal and fiscal obligations.
3. Be available for business travel that could be required.
4. Be available to manage critical out-of-regular office hour issues.
5. Attention to details, meticulousness and numeracy skills are a prerequisite.
6. In addition to your normal duties, you will be required to undertake other duties or participate in various project groups and working committees from time to time.

Skills and Qualifications

• Minimally a Diploma /Advanced/Higher/Graduate Diploma in Economics/ Trading/ Logistic/ Transportation/ Others or equivalent;
• Attention to details, meticulousness and numeracy skills;
• Ability to work independently and with multiple internal and external stakeholders/ interfaces.
• Previous career or experience in commodity trade or international shipping of commodities will be advantageous;
• Good Microsoft Office skill (i.e. Word, Excel, Powerpoint);
• Effective communication in English is a Must. Able to speak in Mandarin or Bahasa Indonesia is a strong plus as you will be liaising with our China office on trade details or to speak with our Indonesian counterparts to discuss the vessels’ shortest possible turnaround time.