Operations Executive

Private Advertiser; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A reputable organization is seeking an Administrative Operations Assistant in Singapore. The role includes providing key administrative support and coordinating various operational activities within the construction sector. Ideal candidates should have at least 3 years of experience and a diploma, along with strong communication and organizational skills. Proficiency in Microsoft Office is essential. This position offers an opportunity to contribute significantly to business operations.

Qualifications

• 3+ years of relevant experience, preferably in the construction industry.
• Proficiency in Microsoft Office Suite and office software familiarity.
• Strong attention to detail and accuracy in work.
• Proficiency in Microsoft Office Suite and familiarity with office software and systems.
• A problem-solving mindset and the ability to think on your feet.
• Attention to detail and a commitment to accuracy in your work.

Responsibilities

• Provide administrative support, including filing and document management.
• Assist with scheduling, logistics, and operational activities.
• Liaise with stakeholders for efficient communication.
• Providing support for Project Management, including data entry, reporting and record-keeping.
• Performing various other tasks as required to support the overall operations of the business.
• Track and control expenses related to fuel, repairs, maintenance, tolls, and insurance.
• Liaise with workshops/service providers for timely repairs and servicing.
• Ensure compliance with transport regulations, licensing, and statutory requirements.
• Maintain accurate records of vehicle registration, road tax, insurance, and inspection schedules.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Problem-solving mindset

Attention to detail

Education

Diploma holders

Tools

Microsoft Office Suite

Job description

Location: Tai Seng

Working Schedule: 5 days work week

What you'll be doing

1. Providing administrative support, including filing, document management, and general office duties
2. Assisting with the coordination of operational activities, scheduling, and logistics
3. Liaising with internal and external stakeholders to ensure efficient communication and task completion
4. Providing support for Project Management, including data entry, reporting and record-keeping
5. Performing various other tasks as required to support the overall operations of the business
6. Track and control expenses related to fuel, repairs, maintenance, tolls, and insurance
7. Liaise with workshops/service providers for timely repairs and servicing.
8. Ensure compliance with transport regulations, licensing, and statutory requirements.
9. Maintain accurate records of vehicle registration, road tax, insurance, and inspection schedules.

What we're looking for

1. Proven experience as an administrative or operations assistant, preferably in the construction industry.
2. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
3. Strong communication and interpersonal skills, with the ability to work collaboratively as part of a team.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office software and systems.
5. A problem-solving mindset and the ability to think on your feet.
6. Attention to detail and a commitment to accuracy in your work.

Requirements

• Diploma holders
• Minimum 3 years of relevant experience
• Knowledge in Microsoft Office