Operations Executive

Inchcape Shipping Services (S) Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global shipping services provider in Singapore seeks an Operation Executive to analyze job opportunities, plan port calls, and ensure compliance with local regulations. The ideal candidate will have strong communication skills and a detail-oriented approach. Responsibilities include preparing bids for Government Services jobs, executing port call operations efficiently, and providing timely updates to stakeholders. This role is essential for maintaining the high standards expected by Principals and ship masters.

Responsibilities

• Analyze Government Services job opportunities and prepare competitive bids.
• Plan port calls by assessing requirements with Principals and ship masters.
• Execute port call turnaround efficiently to minimize operational costs.
• Provide updates on port call progress to stakeholders.
• Ensure regulatory compliance with timely statutory declarations.
• Coordinate on-site services and deliveries as required.
• Maintain effective communication with stakeholders before, during, and after port calls.
• Stay updated on local port regulations and industry trends.
• Proactively identify and mitigate operational risks.

Skills

Strong communication skills

Detail-oriented

Job description

Company Overview / Employee Value Proposition

Global trade has always depended on the port and since 1847 Inchcape Shipping Services has provided the local knowledge and means to deliver port calls that enable business to ship smoothly and trade successfully.

Inchcape combines its infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 2,500 committed professionals. Our unique geographical footprint means we can offer customers a full range of services, delivered safely, transparently and with exceptional service wherever they are in the world.

Our diverse global customer base includes owners and charterers in the oil, cruise, container and bulk commodity sectors as well as naval, government and intergovernmental organisations.

Through the real-time port data and information generated by our global network, coupled with investments in technology, we provide market and port intelligence that allows our customers to focus on their core business and make informed decisions.

Job Summary

We are seeking an Operation Executive to join our team. The primary responsibilities of this role include analyzing and competitively bidding for Government Services jobs, port call planning and execution, and providing professional services that exceed our Principal's and ship masters' expectations. The successful candidate will have strong communication skills, be detail-oriented, and ensure compliance with local regulations and company procedures.

Responsibilities

• Analyze Government Services job opportunities and prepare competitive bids to secure contracts that align with business objectives
• Plan port calls by assessing requirements and aligning with Principal and ship master expectations to ensure smooth operations
• Execute port call turnaround efficiently to minimize operational costs while maintaining service quality
• Provide timely and accurate updates on port call progress to all relevant stakeholders to ensure transparency and coordination
• Submit truthful and timely statutory declarations to government agencies including ICA, MPA, Customs, NEA, and security/enforcement bodies to ensure regulatory compliance
• Coordinate on-site services and deliveries by attending ships or sites as required to facilitate seamless operations
• Communicate clearly and promptly with authorized recipients and stakeholders to maintain effective information flow before, during, and after port calls
• Maintain up-to-date knowledge of local port regulations, industry trends, ISS policies, procedures, and market intelligence to provide expert advice and support decision-making
• Safeguard the best interests of Principals by proactively identifying and mitigating operational risks

Required competencies and certifications

[None specified in original JD]

Preferred competencies and qualifications

[None specified in original JD]