Operations Executive

HIIN ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading trading company in Singapore is looking for a candidate to support and execute post-trade activities for commodities. Responsibilities include ensuring compliance with SOPs, managing Letters-of-Credit, and coordinating with various stakeholders to achieve efficient shipment processes. Ideal candidates should possess a diploma in relevant fields, meticulous attention to details, and strong communication skills in English, with additional language skills being a plus.

Qualifications

• Minimally a Diploma /Advanced/Higher/Graduate Diploma in Economics/Trading/Logistic/Transportation or equivalent.
• Meticulousness and numeracy skills required.
• Ability to work independently with multiple stakeholders.

Responsibilities

• Support post-trade activities including compliance with company SOPs.
• Issue Letters-of-Credit and liaise with bank officers.
• Coordinate with internal parties for timely shipment execution.
• Manage critical issues outside regular office hours.

Skills

Attention to details

Meticulousness

Numeracy skills

Effective communication in English

Microsoft Office skills (Word, Excel, PowerPoint)

Education

Diploma in Economics/Trading/Logistics/Transportation or equivalent

Job description

Job Description & Requirements

1. In supporting and executing post-trade activities:
   • Understanding and complying with Company’s SOPs, governmental & industrial regulations, and international norms (e.g. Incoterms).
   • Ensuring that all obligations arising from the Contracts and Charter Party(s) are executed flawlessly in compliance of the afore mentioned.
   • Performing reasonable pre-planning on shipments to ensure smooth operations.
   • Issuing of Letters-of-Credit (LC), liaison with banks officers for LC terms and conditions to be processed, perform LC negotiation to achieve documents compliance.
   • Managing of shipments’ payables and receivables prior to loading and voyage p
   • Liaising with external parties such as suppliers, surveyors, customers, agents to ensure the vessels' shortest possible turnaround time.
   • Co-ordination with internal parties such as Sales, Supply & Planning, Finance, Treasury, Shipping, etc to ensure shipments are duly executed and completed.
   • Understanding & calculation of lay-time and demurrage.
2. Ensure that adequate records are filed to meet the Company’s legal and fiscal obligations.
3. Be available for business travel that could be required.
4. Be available to manage critical out-of-regular office hour issues.
5. Attention to details, meticulousness and numeracy skills are a prerequisite.
6. In addition to your normal duties, you will be required to undertake other duties or participate in various project groups and working committees from time to time.

Skills and Qualifications

• Minimally a Diploma /Advanced/Higher/Graduate Diploma in Economics/ Trading/ Logistic/ Transportation/ Others or equivalent;
• Attention to details, meticulousness and numeracy skills;
• Ability to work independently and with multiple internal and external stakeholders/ interfaces.
• Previous career or experience in commodity trade or international shipping of commodities will be advantageous;
• Good Microsoft Office skill (i.e. Word, Excel, Powerpoint);
• Effective communication in English is a Must. Able to speak in Mandarin or Bahasa Indonesia is a strong plus as you will be liaising with our China office on trade details or to speak with our Indonesian counterparts to discuss the vessels’ shortest possible turnaround time.