Operations Executive

PM-INTERNATIONAL HEADQUARTERS ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail distribution company is seeking an Operations Executive for their HQ in Singapore. This role includes responsibilities such as invoicing, office management, travel coordination, and communication. Candidates should have a diploma in administration or accounting and at least 1 year of experience, along with strong organizational and communication skills. The company offers a vibrant work environment, benefits, and opportunities for personal development.

Benefits

Generous social benefit program

Free products and discounts

Use of in-house gym

Yearly bonus opportunities

Attractive salary

Qualifications

• Minimum 1 year working experience.
• Ability to manage office supplies and maintenance.
• Skills in handling correspondence and calls.

Responsibilities

• Invoicing using in-house ERP system.
• Managing office supplies and ensuring a clean environment.
• Organizing travel and coordinating events.

Skills

Attention to details

Organization skill

Work under pressure

Communication skill

Team Player

Education

Diploma or equivalent in administration or accounting

Job description

Overview

PM-International is Europe’s largest retail distribution company in the area of health, fitness and beauty. We are currently number #6 in the DSN Top 100 companies in the world! For more than 30 years we have set up the highest standards for development, manufacturing and distribution of premium products and we are growing every day!

PM-International is all about peak performance, combining creativity and state-of-the-art science, with one vision in mind: worldwide market leadership in the development and distribution of high-quality products for health, fitness, and beauty.

Our products enhance the quality of life for many people, and provide them with a better, healthier, and fitter lifestyle.

We are currently seeking an Operations Executive to join our HQ in Singapore.

Responsibilities

1. Invoicing (using In house ERP system)
   • Monthly recharge of marketing and other cost to subsidiaries.
   • Process monthly cross charges to the subsidiaries.
   • Collect, prepare and check all travel claims for submission.
   • Keeping track of important company documents, including contracts and invoices.
   • Creating and maintaining both physical and digital filing systems for easy access to documents.
2. Office Management
   • Managing office supplies: Ordering, stocking, and maintaining office supplies like stationery, printer ink, etc.
   • Coordinating office maintenance: Ensuring the office is clean, organized, and that any maintenance needs (e.g. repairs) are addressed.
3. Communication
   • Handling correspondence: Managing incoming and outgoing emails, letters, and other forms of communication.
   • Answering phones: Serving as the first point of contact for calls and directing them to the appropriate department or person.
4. Travel & Event Coordination
   • Travel arrangements: Organizing travel (flights, hotels, transportation) for employees and management.
   • Event planning: Coordinating company events, team-building activities, or conferences.
5. Other Adhoc duties assigned

Requirements

• Attention to details.
• Organization skill.
• Work under pressure.
• Communication skill
• Team Player.
• Minimum 1 year working experience.

Qualification

Diploma or equivalent in administration or accounting

What do we offer?

• A fun and creative work environment with young and dynamic colleagues who genuinely like working together
• A generous voluntary social benefit program, including a monthly attribution of free products, a special purchase discount on our products, the free use of the in-house gym, an individual pension insurance, etc.
• An access to training sessions, language learning, conferences and skill development. Yearly bonus opportunities
• An attractive salary