Operations & Event Manager

REVERBERANCE LTD.; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A local non-profit arts organization in Singapore is seeking an experienced Operations & Events Manager to oversee logistics, manage teams, and ensure the smooth execution of events. The ideal candidate has at least 3 years of relevant experience, strong leadership skills, and a passion for the arts. This role offers a hybrid work arrangement with occasional weekend work. Please send your CV to the provided email address.

Qualifications

• At least 3 years of relevant experience in events management, operations, or arts administration.
• Strong leadership and communication skills, with the ability to manage people and multiple moving tasks.
• Resourceful, adaptable, and comfortable with hands-on work in fast-paced environments.

Responsibilities

• Oversee the full logistics workflow for all performances, from pre-event planning to post-event wrap-up.
• Manage and mentor the operations team, including interns and volunteers, to deliver successful events.
• Ensure compliance with safety standards and operational procedures during all events and activities.

Skills

Event management

Leadership

Communication

Organizational skills

Adaptability

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

About Reverberance

Reverberance is a local, non-profit Singapore Chinese Wind-Percussion Ensemble dedicated to advancing the art of Chinese wind and percussion music. Our small but passionate team works closely with our musicians to bring performances, outreach programmes, and community initiatives to life.

We are now seeking a Operations & Events Manager— a proactive, organised, and hands‑on leader who thrives in a dynamic arts environment and can take charge of operational planning, event execution, and team coordination.

Key Responsibilities

1. Event Planning & Logistics (Primary Focus)

• Oversee the full logistics workflow for all performances, from pre‑event planning to post‑event wrap‑up.
• Lead and coordinate delivery and setup of instruments, sound equipment, and event infrastructure.
• Develop and implement event operations plans, ensuring all moving parts (venue, crew, performers, vendors) run smoothly.
• Manage and mentor the operations team, including interns and volunteers, to deliver successful events.
• Anticipate and troubleshoot on‑site issues swiftly to ensure seamless performances and rehearsals.
• Liaise with external partners, venue operators, and contractors to ensure timely and professional execution.

2. Operations Management

• Maintain and optimise the organisation’s operational systems, processes, and resources.
• Oversee inventory management and ensure all physical assets and instruments are properly tracked, maintained, and stored.
• Manage procurement and vendor relationships for logistics, transport, and supplies.
• Support the Executive Committee and Artistic Team in planning yearly calendars, rehearsal schedules, and project timelines.
• Ensure compliance with safety standards and operational procedures during all events and activities.

3. Administrative & Strategic Support

• Supervise day‑to‑day administrative functions and provide operational guidance to team members.
• Assist in budget planning, expense tracking, and vendor quotations for events and operations.
• Support grant applications, reporting, and post‑event documentation where necessary.
• Work collaboratively with other departments (e.g. marketing, production) to align operational goals with organisational objectives.
• Identify and implement process improvements to increase efficiency and coordination across projects.

Requirements

• At least 3 years of relevant experience in events management, operations, or arts administration.
• Strong leadership and communication skills, with the ability to manage people and multiple moving tasks.
• Excellent organisational skills with high attention to detail and follow‑through.
• Resourceful, adaptable, and comfortable with hands‑on work in fast‑paced environments.
• Positive attitude, sense of ownership, and a collaborative spirit.
• Proficiency in Microsoft Office / Google Workspace; familiarity with project management tools is a plus.
• Passion for the arts (especially music) preferred; proficiency in Chinese is advantageous but not required.

Working Arrangement

• Hybrid work arrangement – flexible mix of office and remote work.
• Weekend and public holiday work is occasionally required based on event schedules.

Join Us

If you’re ready to take on a dynamic managerial role in arts operations — where every concert, rehearsal, and outreach event reflects your leadership behind the scenes — we’d love to hear from you.

Please send your CV or resume to [e-mail].
Only shortlisted candidates will be contacted.