Operations Coordinator (Ocean Freight) - 2323

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Operations Coordinator to manage shipments and liaise with clients and subcontractors. The ideal candidate will have at least 2 years of experience in the freight forwarding industry and familiarity with Microsoft Word and Excel. This role involves ensuring timely shipment execution, preparing customs declarations, and supporting improvement initiatives within the team.

Qualifications

• At least 2 years of relevant work experience in the freight forwarding industry.

Responsibilities

• Liaise with subcontractors, carriers, and clients for timely shipment execution.
• Provide updates to customers on shipment status and schedules.
• Coordinate collection and delivery schedules.
• Manage Bill of Lading issuance and payment arrangements.
• Prepare customs declarations in compliance with regulations.
• Generate billing and invoices accurately.
• Support continuous improvement initiatives.

Skills

Microsoft Word

Microsoft Excel

Job description

Operations Coordinator

5 days, 9am- 5.30pm

Address: Clemenceau Avenue, UE Square Singapore 239920 (Fort Canning)

Salary: $3000 -$3200

Job scope

• Liaise effectively with subcontractors, carriers, overseas agents, internal departments and clients to ensure timely and accurate shipment execution.
• Provide regular updates to customers regarding shipment status, schedules, and any changes to arrangements.
• Coordinate collection and delivery schedules with sub-contractors, including warehouse handling and cargo readiness.
• Work closely with carriers to manage Bill of Lading (BL) issuance and collection and oversee payment arrangements.
• Manage end-to-end operational tasks across import/export shipments, cross-border trucking, and cross-trade movements.
• Prepare and process customs declarations in compliance with regulatory requirements.
• Generate accurate billing and invoices, ensuring completion before monthly financial cut-off dates.
• Maintain operational records and ensure data accuracy in internal systems.
• Support continuous improvement initiatives to enhance service delivery and cost efficiency.
• Collaborate with business development, sales and indoor sales team to resolve shipment issues and improve client satisfaction.
• Assist in vendor performance reviews and contribute to operational reporting when needed
• Contributes to team effort by accomplishing related results as needed
• To perform other duties and tasks as assigned
• Adhere to all company policies in areas of Compliance, HSSE&Q, Code of Business Conduct, Employee Handbook

Requirements

• At least 2 years of relevant work experience in the freight forwarding industry
• Must be familiar with Microsoft Word and Excel

To expedite the process interested candidates may contact me with your resume via:

Whatsapp: [phone](Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279