Operations Coordinator: Logistics, Scheduling & Compliance

HANDLING SYSTEM CO. PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A transportation and logistics company in Singapore is looking for an Operations Coordinator. Responsibilities include overseeing daily operations, staff scheduling, and liaising with customers. The ideal candidate should have 1–3 years of relevant experience and a diploma or degree in a related field. Strong organizational skills and the ability to work under pressure are essential. Proficiency in MS Office and knowledge of LTA processes are advantageous.

Qualifications

• 1–3 years of experience in operations, logistics, transport coordination, or a similar role.
• Willingness to work extended hours when operational needs arise.
• Strong sense of responsibility and reliability.

Responsibilities

• Assist in overseeing daily operations to ensure smooth workflow.
• Support staff scheduling, coordination, and supervision.
• Deploy daily jobs to all drivers and monitor task completion.
• Liaise with customers on job requirements, scheduling, and updates.
• Prepare quotations and handle billing/invoicing tasks.
• Verify supplier invoices for accuracy before approval.
• Apply for LTA permits and ensure regulatory compliance.
• Arrange and apply for police escort when required.
• Monitor performance metrics and prepare basic operational reports.
• Help implement operational policies and process improvements.
• Resolve routine operational issues and elevate when necessary.
• Coordinate with internal departments, customers, and vendors.
• Maintain operational documentation, records, and compliance standards.
• Perform ad-hoc administrative tasks and support special projects.

Skills

Strong organizational and time-management skills

Good communication and customer service abilities

Ability to supervise and coordinate staff effectively

Proficient in MS Office (Excel, Word)

Problem-solving mindset with strong attention to detail

Ability to multi-task and work under pressure

Knowledge of LTA permit processes and transport operations

Education

Diploma or Bachelor’s degree in Business, Operations Management, Logistics, or related field

Tools

MS Office

Basic operations software

Job description

A transportation and logistics company in Singapore is looking for an Operations Coordinator. Responsibilities include overseeing daily operations, staff scheduling, and liaising with customers. The ideal candidate should have 1–3 years of relevant experience and a diploma or degree in a related field. Strong organizational skills and the ability to work under pressure are essential. Proficiency in MS Office and knowledge of LTA processes are advantageous.