Operations Coordinator

SGS SINGAPORE DIVING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading marine operations company in Singapore is seeking an Operations Coordinator to assist the Operations Manager in executing repair projects and providing administrative support. You will coordinate travel arrangements, manage project-related costings, and ensure smooth operational activities. The ideal candidate has a diploma in Business Administration and at least 2 years of experience in operational coordination. Proficiency in Microsoft Office is required.

Qualifications

• Minimum 2 years of experience in administrative or operational coordination.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Support the Operations Manager in executing repair projects.
• Provide general administrative and operational support.
• Assist in handling project documentation and reports.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or Operations Management

Tools

Microsoft Office Suite

Job description

Department: Operations

Reports To: Operations Manager

Job Summary:

The Operations Coordinator supports the Operations Manager in executing repair projects and day-to-day operational activities. This role involves administrative coordination, logistical arrangements, project documentation, and inter-departmental support to ensure smooth and efficient project execution.

Key Responsibilities:

• Support the Operations Manager in executing repair projects and related tasks as assigned.
• Provide general administrative and operational support to the Operations Manager as needed.
• Assist both Operations Manager and Commercial Manager in handling project documentation, reports, and paperwork.
• Coordinate travel arrangements, including air tickets and hotel bookings:
  • For personnel from other offices traveling to Singapore for projects.
  • For Singapore-based divers or staff deployed to overseas projects.
• Record, track, and file project-related costings, and provide accurate data to the Commercial Department for final costing.
• Assist in preparing the meeting minutes for the Weekly Operations Meeting.
• Monitor and update Absorb Online Training completion status for Singapore office personnel and provide progress reports to management.
• Liaise with the IT department for technical issues affecting field staff – Diving Supervisors (e.g., data storage limits, missing files, or accidental deletions).
• Manage PSA Pass applications — liaise with PSA authorities, prepare documents, and coordinate staff scheduling for pass applications.
• Perform other duties or special assignments as directed by the Operations Manager.

Qualifications & Requirements:

• Diploma or equivalent qualification in Business Administration, Operations Management, or related field.
• Minimum 2 years of experience in administrative or operational coordination (preferably in the marine, offshore, or diving industry).
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prefered if have Diving Operations Knowledge