Operations Assistant/Executive

CREMER SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics firm in Singapore is seeking an Operations Assistant/Coordinator responsible for managing daily trade operations, coordinating shipments, and generating shipping documents. The ideal candidate should possess a Diploma in Business or Logistics, have strong communication skills, and be proficient in MS Office. This is a great opportunity for someone who is self-motivated and eager to learn within a dynamic environment.

Qualifications

• Possess at least Diploma in Business or Logistics.
• Confident, self-motivated & driven, proactive with a good attitude.
• Proficient in MS Office; words/excel etc.
• Fluent in English, both written and oral.

Responsibilities

• Manage daily trade operations, including order processing and coordinating shipments.
• Coordinate day-to-day operational activities with relevant parties.
• Handle and generate shipping documents and invoices.
• Liaise with finance for invoicing and payments.
• Monitor shipments to ensure smooth delivery.

Skills

Communication skills

Proficiency in MS Office

Self-motivated

Proactivity

Education

Diploma in Business or Logistics

Job description

The Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.

Coordination:

• Coordinate day-to-day operational activities with relevant parties such as customers, suppliers, ship owners, surveyors, forwarding agents, internal/external stakeholder to facilitate smooth shipment of cargo.

Shipping Execution:

• Execute shipments according to established procedures.
• Prepare and send shipping instructions to sellers and buyers.
• Nominate vessels to sellers and buyers.

Document Management:

• Handle and generate shipping documents, including invoices, packing lists, and required shipping documents.
• Prepare and check required shipping documents for LC negotiations to banks.

Data Management:

• Update contracts and enter shipping data into the system promptly.

FinancialCoordination:

• Liaise with the finance team to ensure smooth invoicing and timely execution of cargo/freight/operational payments and expenses.

Shipment Monitoring:

• Monitor shipments to ensure smooth delivery and fulfilment.
• Post shipment follow-up to update customers on any potential delays.

Other Responsibilities:

• Month-end closing via accounting system
• Perform other tasks as assigned by the Traders / Operations Manager.

Requirements:

• Possess at least Diploma in Business or Logistics
• Confident, self-motivated & driven, proactive, good attitude, willing to learn, good communicational skills
• Proficient in MS Office; words/excel etc.
• Fluent English, written and oral.