Operations and Marketing Coordinator

WWM; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic engineering consultancy in Singapore is seeking an Operations & Marketing Coordinator to oversee office operations and lead marketing initiatives. This entry-level position requires at least 2 years of relevant experience, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will demonstrate excellent writing abilities and a passion for design and engineering.

Qualifications

• Minimum 2 years’ experience in a similar role, ideally within the engineering, architecture, or design consultancy sector.
• Highly web-literate with a solid understanding of digital platforms, tools, and analytics.
• Comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Oversee daily office operations and provide administrative support.
• Support bids and tenders, prepare submissions, and conduct market research.
• Develop and implement digital marketing campaigns.

Skills

Analytical skills

Digital marketing knowledge

Writing and storytelling

Social media management

Attention to detail

Tools

Content management systems

Email marketing tools

Job description

Reports to: Director and Managing Director

Company: Whitby Wood Mills – Engineering and Design Consultancy for the Built Environment

We are a dynamic, design-led engineering and design consultancy working across the built environment (AEC). We collaborate with some of the most forward-thinking architects and developers to deliver innovative, sustainable, and elegant structures around the world.

We are seeking a proactive, creative, and highly organized Operations & Marketing Coordinator to join our growing Singapore team. This exciting and varied role bridges operations, office management, and marketing, across a range of business functions.

Office Management & Operations

• Oversee daily office operations, ensuring a smooth, efficient, and welcoming studio environment.
• Provide general administrative support to the Director, Managing Director, and wider team.
• Manage office supply, equipment, and service providers.
• Support coordination of meetings, schedules
• Assist with onboarding new staff and maintaining company databases and systems.
• Help prepare internal reports, presentations, and correspondence for leadership.

Marketing & Communications

• Supportbids and tenders, preparing submissions, project sheets, and company profiles.
• Conductmarket researchon clients, competitors, and new opportunities.
• Develop, implement, and measuredigital marketing campaignsacross social media, email, and web platforms.
• Producemarketing analytics reportsdemonstrating the reach and impact of campaigns
• Coordinate website updates and content management, from day-to-day edits to major refreshes.
• Write and editedorial contentfor online and print channels, including news posts, press releases, and newsletters.
• Create and maintain marketing collateral, project write-ups, and case studies.
• Supportevents, exhibitions, and seminars, from logistics to branding and follow-up.
• Assist withpress and PR activities, liaising with media and partners.

Skills and Experience

• Minimum2 years’ experiencein a similar role, ideally within theengineering, architecture, or design consultancy sector (AEC).
• Highly web-literate with a solid understanding ofdigital platforms, tools, and analytics.
• Practical experience withsocial media,email marketing, andcontent management systems.
• Stronganalytical and researchskills.
• Excellent writing and storytelling abilities, with an adaptable tone for different audiences and media.
• Keen eye fordetail, design, and proofreading.
• Comfortable managing multiple priorities in a fast-paced environment.

Personal Qualities

• Confident, approachable, and collaborative.
• Strong communicator who enjoys working across teams and disciplines.
• Energetic, organized, and proactive, with a hands-on approach.
• Creative thinker with a passion for design, architecture, and engineering.
• A self-starter who takes initiative and ownership of their work.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Marketing and Sales

Industries

• Design Services