Operations and Client Service Assistant (Sentosa, both weekends)

ISLANDER PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local educational institution in Singapore seeks an administrative professional to support various functions, including communication with parents and vendors, managing inventories, and assisting during events. Candidates should have strong organizational skills and proficiency in Microsoft Office. Availability on weekends is required.

Qualifications

• Prior experience in administrative or coordination roles is preferred.
• Proficiency in Microsoft Office applications.
• Strong organisational and communication skills.
• Able to multitask and work independently.
• Willingness to work on both weekends.

Responsibilities

• Attend to incoming calls, emails, and general enquiries.
• Meet and greet parents, students, and visitors.
• Perform general clerical and administrative tasks.
• Assist in the preparation of Expenditure Requisition Forms.
• Manage procurement, inventory, and storage of supplies.
• Handle financial-related administration.
• Support coordination of EtonHouse programmes and events.
• Liaise with vendors and internal teams for smooth operations.
• Provide logistical support during events.

Skills

Organisational skills

Communication skills

Multitasking

Microsoft Office proficiency

Job description

Job Descriptions

• Attend to incoming calls, emails, and general enquiries; provide accurate information on fees, programmes, and activities.
• Meet and greet parents, students, and visitors, ensuring a professional and welcoming experience.
• Perform general clerical and administrative tasks, including filing, data entry, and document preparation using Microsoft Office.
• Assist in the preparation of Expenditure Requisition Forms, obtain supplier quotations, and process purchases for school and event needs.
• Manage procurement, inventory, and proper storage of stationery, uniforms, and other supplies.
• Handle financial-related administration such as sending invoices, cheques, and maintaining basic records.
• Support the coordination and execution of EtonHouse Edutainment programmes, activities, and events.
• Liaise with vendors, facilitators, and internal teams to ensure smooth operations for both school and Edutainment functions.
• Provide logistical and on-ground support during events, including weekends, to ensure successful delivery.
• Contribute to the overall operational workflow by assisting with ad-hoc duties and ensuring efficient processes.

Qualifications

• Prior experience in administrative or coordination roles is preferred.
• Proficiency in Microsoft Office applications.
• Strong organisational and communication skills.
• Able to multitask and work independently.
• Willingness to work on both weekends.