Operations Administrator

ACE Business Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading business firm in Singapore is looking for an Operations Administrator to streamline daily operations. The candidate should possess strong organizational skills, be detail-oriented, and have a diploma in a related field. Responsibilities include data entry, customer service, and assisting with administrative tasks. Proficiency in both English and Mandarin is preferred to communicate effectively with clients.

Qualifications

• Diploma or equivalent qualification in Business Administration, Information Technology, or related fields.
• Proven experience in office administration with basic IT knowledge.
• Good communication and coordination skills; bilingual in English and Mandarin preferred.

Responsibilities

• Provide professional administrative and customer service support.
• Perform general administrative duties such as data entry and document proofreading.
• Assist with office management tasks including purchase order processing.

Skills

Strong organizational skills

Multitasking abilities

Attention to detail

Good communication skills

Bilingual in English and Mandarin

Education

Diploma in Business Administration

Job description

We are seeking a highly organized and detail-oriented Operations Administrator to support daily office operations. This role involves handling correspondence, performing data entry, providing excellent customer service, and assisting with administrative tasks such as purchase orders (POs) and billing. The ideal candidate is proficient in office software, demonstrates strong administrative skills, and contributes to maintaining an efficient and well-organized work environment.

Responsibilities

• Provide professional administrative and customer service support to internal teams and clients.
• Perform general administrative duties such as data entry, report preparation, and document proofreading.
• Assist with office management tasks including purchase order (PO) processing, bill submissions, supply ordering, and inventory tracking.
• Coordinate calendar scheduling and arrange appointments for team members or clients.
• Ensure confidentiality of sensitive information and compliance with company data protection policies.

Requirements

• Diploma or equivalent qualification in Business Administration, Information Technology, or related fields.
• Proven experience in office administration with basic IT knowledge (understanding of computer systems, hardware, and software terms).
• Strong organizational and multitasking skills with high attention to detail.
• Good communication and coordination skills; bilingual in English and Mandarin preferred. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• A team player with a positive attitude and willingness to learn.

If you are passionate about this industry and confident in your ability to succeed in this role, we would love to hear from you!

Application Questions

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Operations Administrator?
• Which of the following languages are you fluent in?
• Do you have experience in an administration role?
• Do you have data entry experience?
• Do you have customer service experience?