Operations Admin Assistant

Call Lade Enterprises Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading safety management company in Singapore is seeking a Safety Management Assistant to maintain safety records and support safety initiatives. Candidates should have a diploma in Business Administration or Safety Management and at least 1-2 years of relevant experience. Proficiency in MS Office and strong attention to detail are essential for this role.

Qualifications

• 1–2 years of experience in administrative support, preferably in safety/operations.
• Familiarity with WSH regulations and safety documentation is an advantage.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Maintain safety records and documentation according to regulations.
• Support preparation of safety reports and risk assessments.
• Monitor and track safety certificates and licenses.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Teamwork

Education

Diploma/ Degree in Business Administration or Safety Management

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Responsibilities

• Maintain and update safety records, reports, and documentation in accordance with regulatory requirements and company policies.

• Support the preparation and submission of safety reports, incident logs, risk assessments, and audit findings.

• Monitor and track safety certificates, permits, and licenses to ensure timely renewal or submission.

• Liaise with internal departments and external agencies on safety-related matters.

• Assist in the implementation of workplace safety and health (WSH) policies and initiatives.

• Follow up on corrective actions resulting from safety audits or inspections.

• Handle administrative tasks such as data entry, filing, scheduling, and documentation management.

• Support incident investigation procedures by providing required documentation and coordinating reports.

• Assist in the onboarding of new hires with safety induction and documentation requirements.

Job Requirements

• Diploma/ Degree in Business Administration, Safety Management, or related discipline.

• At least 1–2 years of experience in administrative support, preferably in a safety or operations environment.

• Familiarity with WSH regulations and safety documentation is an advantage.

• Proficient in MS Office (Word, Excel, PowerPoint).

• Strong attention to detail, organizational, and communication skills.

• Ability to handle sensitive information with confidentiality.

• Team player with a proactive and responsible attitude.

• Excellent communication, interpersonal skills and strong problem-solving skills