Operation Executive (Yio Chu Kang)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading manpower service provider in Singapore seeks a Contract and Facilities Manager to ensure compliance with maintenance contracts and improve operational systems. The ideal candidate will have 2-5 years of relevant experience, strong collaboration skills, and proficiency in Microsoft Office products. Responsibilities include managing contracts, conducting audits, and developing new processes. This is an 11-month contract role with a weekly commitment of 42 hours.

Qualifications

• 2-5 years of relevant experience in contract and facilities management.
• Ability to collaborate across teams and work independently.
• Proficiency in Microsoft Office, particularly Excel and Word.

Responsibilities

• Manage maintenance contracts and ensure compliance.
• Collaborate on contract drafting and records management.
• Conduct regular audits for inspections.
• Review and improve existing systems for operations.
• Assess contracts and opportunities for digitalization.
• Develop new processes for situations without SOPs.

Skills

Contract management

Collaboration

Microsoft Office proficiency

Data analysis

Records management

Job description

• Ensure maintenance contracts are managed in compliance with terms and maintain up-to-date records.
• Collaborate on contract drafting, records management, and oversight of contractors and their work.
• Conduct regular audits to ensure inspections are carried out as require
• Review and improve existing systems or implement new systems to streamline department operations (e.g., drawing management, key management, car park management, tenancy management).
• Assess existing contracts, workflows, SOPs, and forms for improvements and opportunities for digitalization.
• Develop new processes for situations without SOPs (e.g., food poisoning, crowd management
• Undertake other projects or tasks to enhance departmental effectiveness and compliance.

Requirements:

• 2-5 years of relevant experience in contract and facilities management. documentation skills.
• Ability to collaborate across teams and work independently in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Word); experience in data analysis, reporting, and workflow/visualization tools is a plus.
• Good knowledge of Information Management (IM) compliance, records management, and IM4L.

Duration/ Working hours:

11 months contract (Immediate)

42 hours per week.

** We regret to inform only shortlisted candidates will be notified.