Operation Executive (Maritime)

DADACONSULTANTS PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A maritime logistics company in Singapore is seeking an Operation Executive to coordinate vessel deployment and support client communications. The ideal candidate should possess strong organizational skills and a willingness to learn in a fast-paced environment. Prior experience in shipping or logistics is advantageous but not required. Shifts are rotating and may include both office-based and work-from-home options.

Qualifications

• Prior experience in shipping, logistics, or vessel operations is an advantage.
• Basic knowledge of shipping terms and port operations is a plus.

Responsibilities

• Assist in arranging harbour craft deployment based on client orders.
• Coordinate sailing schedules, ensuring vessel readiness.
• Communicate deployment details to boatmen.
• Relay operational updates between clients and internal teams.
• Maintain proper photo evidence and reports of cargo.

Skills

Strong coordination skills

Attention to detail

Ability to work in a fast-paced environment

Basic computer literacy

Education

GCE ‘O’ Level / Diploma in Maritime, Logistics, or related field

Job description

Operation Executive (Maritime)

A. Responsibilities

1. Vessel Deployment & Scheduling

• Assist in arranging harbour craft deployment based on client orders and agent instructions.
• Coordinate sailing schedules, ensuring vessel readiness and timely reporting.
• Support Ops Manager in confirming assignments and resource allocation.

2. Cargo & Supplier Coordination

• Liaise with suppliers to confirm cargo details (e.g., number of pallets, loading times, locations).
• Ensure accurate loading arrangements, including documentation and supplier instructions.
• Monitor loading operations and verify cargo condition before departure.

3. Crew & Vessel Support

• Communicate deployment details to boatmen, including reporting times, loading locations, and delivery instructions.
• Provide operational support to crew during day-to-day assignments.
• Report any operational issues or incidents to the Operations Manager.

4. Client & Stakeholder Communication

• Relay operational updates between clients, suppliers, and internal teams.
• Assist Ops Manager in managing client expectations and job confirmations.

5. Documentation & Reporting

• Submitting documents to MPA via Digiport & ICA when necessary.
• Record vessel deployment details, cargo information, and job completion status.
• Maintain proper photo evidence and reports of cargo loaded/delivered.
• Ensure operational standards are closely adhered to, and MPA Regulations are followed.
• Support compliance with company procedures and certification requirements.

6. General Operations Support

• Assist in daily operational tasks to ensure smooth execution of harbour craft services.
• Provide backup support for urgent or ad-hoc assignments as directed.

B. Qualifications & Experience

• Minimum GCE ‘O’ Level / Diploma in Maritime, Logistics, or related field (preferred but not mandatory).
• Prior experience in shipping, logistics, or vessel operations is an advantage but not required — training will be provided.
• Basic knowledge of shipping terms and port operations will be an added plus.

C. Skills & Attributes

• Strong coordination and organizational skills, with attention to detail.
• Ability to work in a fast-paced, time-sensitive environment.
• Responsible, meticulous about details, reliable, proactive in following up on tasks.
• Basic computer literacy (MS Office, email, WhatsApp, Wechat for operations updates).

D. Working Conditions

• Shift-based role:

  Day shift: 9:00 AM – 6:00 PM (office-based).

  Night shift: 6:00 PM – 9:00 AM (WFH).

  Shifts rotate weekly among the team.

• Willingness to be on standby for urgent operational requirements (e.g., last-minute agent orders).
• Office-based with occasional visits to jetty/wharf when required.

E. Other Requirements

• Experienced in utilising Digiport & ICA website is a plus.
• Time management ability and great Multitasking skills are a plus.
• Interest in developing a career in the maritime/logistics sector.
• Team player with a positive attitude and willingness to learn.