Operation Executive ( Automotive ) - Global Leader in Luxury Cars

Flintex Consulting Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading automotive consulting firm in Singapore is seeking an Operation Executive to manage sales documentation and support new car registrations. The ideal candidate has at least 2 years of experience in sales administration, a diploma in business administration, and strong organizational skills. This role requires proficiency in MS Office and excellent communication abilities.

Qualifications

• Proven 2 years of experience as a Sales Administrator or Sales Support Agent.

Responsibilities

• Manage sales-related documentation, including contracts and payments.
• Ensure organized records of vehicle sales and customer information.
• Submit documents to banks for loan approval and follow-up.
• Liaise with other departments for compliance with policies.
• Assist in refund payment and manage COE bidding.

Skills

Knowledge of automotive sales processes and regulations

Excellent organizational skills

Multitasking abilities

Strong communication skills

Interpersonal abilities

Detail-oriented

Problem-solving aptitude

Education

Diploma in Business Administration or relevant field

Tools

MS Office

Job description

Operation Executive ( Automotive ) - Global Leader in Luxury Cars

Manage sales-related documentation, including contracts, payments and invoices, loan, trade-in, and insurance applications.

Ensure organized records of vehicle sales, customer information, and relevant documents.

Correspond with LTA on matters pertaining to new regulations and new car registration.

Submit information and documents to banks/financial institutions for loan approval and follow up.

Assist in refund payment.

Manage COE bidding and vehicle registration.

Ensure correct rates and charges for PDI, warehouse storage, transportation, handling fee etc.

Liaise with other departments to ensure compliance with company policies.

New Car Registration - Company and Staff Purchase

Compute a CAPEX worksheet with supporting information on the cost of vehicle.

Liaise with Sales on the homologation status, vehicle availability, add-ons requirement.

Raise the Request for Approval (RfA) in myServe system.

Prepare info for issuance of motor insurance.

Used Car Sales – Company Fleet

Obtain latest mileage reading, retail price with and without additional options to source for quotes.

Provide buyers / dealers NRIC / ACRA for Business Partner Due Diligence check.

Prepare and get signature for Sale and Purchase Agreement, Asset Disposal Form, Tax Invoice, Delivery Order, and vehicle details includes Gain/Loss against Net Book Value data.

Follow up necessary document and payment from buyers / dealers.

Co-ordinate with buyers / dealers on the date and time of collection.

Transfer of vehicle ownership via One Motoring (LTA) website.

To cancel motor insurance once cars are sold.

Others

Any ad hoc tasks which may be assigned by immediate superiors or General Manager, Finance & Admin.

Job Requirements

Diploma in Business Administration or relevant field.

Knowledge of automotive sales processes and regulations.

Proven 2 years of experience as a Sales Administrator or Sales Support Agent.

Proficient in MS Office.

Excellent organizational and multitasking skills.

Strong communication and interpersonal abilities.

Detail-oriented with an aptitude for problem-solving.