Operation Executive

Centurion Corporation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading facilities management company in Singapore seeks an Operations Assistant to support overall dormitory management. Responsibilities include coordinating with marketing, ensuring cleanliness, rectifying client-reported defects, and managing tenant documentation. Ideal candidates have a diploma in Facilities Management and some experience in facilities or people management. This role emphasizes efficient resource use while maintaining strong client relationships.

Qualifications

• At least 2 years of experience in facilities management or people management.
• Knowledge of Fire Safety Manager qualification preferred.
• Work experience in a dormitory environment preferred but not essential.

Responsibilities

• Assist Operation Manager in overall management of dormitory operations.
• Coordinate with marketing team for unit allocations.
• Ensure general maintenance and cleanliness of premises.
• Promptly rectify defects reported by clients.
• Liaise with government authorities regarding licensing requirements.
• Maintain rapport with clients for trust in services.
• Undertake cost-cutting measures to optimize resources.
• Document tenant movements and manage access passes.

Skills

Team coordination

Client relationship management

Cost management

Education

Diploma in Facilities or Property Management

Tools

Microsoft Word

Microsoft Excel

Job description

To assist Operation Manager in the overall management of the dormitory operations and efficient management of manpower and resources.

To co-ordinate with the marketing team in the allocation of units, in particular units handover/takeover, reinstatement of vacated units, etc.

To be responsible for the general maintenance and cleanliness of the dormitory, its immediate precincts and all common areas.

To ensure that defects reported by clients are promptly rectified and to levy appropriate charges if the management is not liable for such defects.

To ensure compliance of all requirement of dormitory licensing and liaise with government authorities on any issue that may arise from time to time.

To foster and maintain a close rapport with clients so as to gain their trust and confidence in the services rendered by the dormitory.

To ensure that resources are used efficiently and to undertake cost-cutting measures to keep operating costs at acceptable levels.

To be responsible for the documentation of all tenants moving into the dormitory and for the issue/retrieval of access passes.

Job Requirement

Preferably Diploma in Facilities or Property Management or equivalent

At least 2 years’ experience in facilities management or people management.

Knowledge of Microsoft Word, Excel, Fire Safety Manager qualification preferred

Work experience in a dormitory environment is preferred but not essential