Operation Executive

Holcim; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction materials company in Singapore seeks an Operations Support Specialist to assist with dispatch operations, maintain Standard Operating Procedures, manage inventories, and support audits. Responsibilities include liaising with transporters, tracking sample tests, and managing importation of parts. Candidates with a background in logistics or operations are encouraged to apply.

Responsibilities

• Assist maintain and update Standard Operating Procedure (SOP) of logistics areas.
• Provide general support to dispatch operations.
• Set up inventory record for Fleet Access cards.
• Check daily dispatch reports and verify data.
• Track sample testing status and follow up with laboratories.
• Manage tablets and SIM cards asset issuance.
• Liaise with Telco and drivers on data usage.
• Raise Purchase Requisition.
• Prepare sponsor letters for plant services.
• Issue goods pass for items out of port premises.
• Carry out purchasing tasks as required.
• Assist with internal audits.
• Support cement terminal operations.
• Coordinate ad-hoc project works.
• Manage importation of parts.
• Assist senior manager with berthing slots management.
• Support senior manager in monitoring inventory.
• Perform POD in SAP for HDB orders.
• Submit deliveries summary to HDB.
• Ensure correct format and interval for payment processing.

Job description

Job Responsibilities

1. Assist maintain and constantly update the Standard Operating Procedure (SOP) of LCS, JCL and YTLCTS especially logistics/ cement dispatch related areas according to the change in the process and method.
2. Provide general support to the dispatch operations of YTLCTS.
3. Set up inventory record to track Fleet Access cards movement for LCT/ JCT/ YTLCT.
4. To check the daily dispatch reports and verify the data against Site Printing and SAP.
5. Track OPC & GGBS sample testing status and follow up with the respective laboratory for the final test result issuance. Review and confirm the report upon receiving.
6. Manage tablets and SIM cards asset issuance and return with transporters as per the prevailing procedure.
7. Liaise between the respective Telco and drivers/ transporters on the data usage and track them according to the billing cycle.
8. Raise Purchase Requisition for YTLCTS & NYC and ensure the PO is issued accordingly.
9. Preparation of short-term sponsor letter to plant related services/ visitors based on Ashar & IT requests.
10. Issuance of goods pass out note to transfer items and goods out of the port premises especially plant related which is including IT items and spare parts.
11. Carry out purchasing related task as when required and being tasked.
12. All other ad-hoc admin task that is required by Nanyang Cement PL & YTLCTS including supporting the plant engineering team’s admin work.
13. Spearhead the internal audit by assisting the team throughout the audit process.
14. Assist cement terminal operations on day-to-day operational requirements.
15. Actively involve, assist and support in coordinating ad-hoc project works requirements.
16. Handling and managing importation of parts of YTLCTS including plant related import’s from overseas.
17. To assist the senior manager operations to monitor, manage and book the berthing slots in Jurong Port portal/ system and alert him/she as and when significant changes/ movement are detected. Work closely with the Sen Manager to for on-time berthing of the vessels.
18. To support the senior manager in monitoring the inventory and daily offtake of all the materials.
19. To perform POD in SAP for HDB orders upon successful award of HDB job as per the requirement.
20. Scheduled submission to HDB on deliveries summary upon checking and matching actual volume delivered based on-site printing versus SAP data.
21. To ensure the submission of hardcopy DOs in the correct format and interval for payment processing to HDB.