Operation Admin Executive

XIAOHONG PROPERTY MANAGEMENT; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking an individual to coordinate property maintenance, assist in tenant communication, and manage documentation for real estate transactions. The ideal candidate will handle inquiries from clients, manage schedules, and ensure compliance with property standards. Strong communication skills and administrative capabilities are essential for this role.

Responsibilities

• Coordinate property maintenance, repairs, and inspections.
• Assist in tenant communication regarding inquiries and lease matters.
• Prepare lease agreements and facilitate move-ins and move-outs.
• Ensure compliance with property regulations and standards.
• Handle incoming inquiries and manage communication from clients and vendors.
• Schedule appointments and coordinate meetings.
• Prepare documentation and contracts for real estate transactions.
• Assist in maintaining databases and filing systems.
• Process invoices and track expenses.
• Communicate with internal teams and external partners.

Job description

Responsibilities

• Coordinate property maintenance, repairs, and inspections in collaboration with property managers and vendors.
• Assist in tenant communication, addressing inquiries, concerns, and lease-related matters.
• Support the leasing process by preparing lease agreements, conducting background checks, and facilitating move-ins and move-outs.
• Monitor and ensure compliance with property-related regulations, codes, and standards.

Administrative Support

• Handle incoming inquiries and communication from clients, tenants, vendors, and other stakeholders.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and maintain documentation, reports, and contracts related to real estate transactions.
• Assist in maintaining databases, records, and filing systems for properties and clients.
• Handle basic accounting tasks, such as invoice processing and expense tracking.

Communication and Collaboration

• Communicate effectively with internal teams, clients, tenants, and external partners to facilitate seamless operations.
• Collaborate with cross-functional teams to ensure successful execution of real-estate projects.
• Participate in team meetings, providing updates on administrative and operational activities.