Office Operations Manager (Single Family Office)

PERSONNEL LINK JOBHUB PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A well-established recruitment firm in Singapore seeks an experienced Office Administration Executive. The role involves managing office upkeep, handling financial transactions, and liaising with an accounting firm. Candidates must possess a Diploma/Degree, at least 5 years of relevant experience, and be proficient in MS Office. Strong organizational skills and adaptability in a fast-paced environment are essential. Interested candidates should submit their resume via email, detailing the position applied for.

Qualifications

• At least 5 years of working experience in fast-paced admin/customer service or family office.
• Proven ability to handle confidential information with discretion.
• High sense of urgency and ability to multitask.

Responsibilities

• Manage office maintenance and upkeep.
• Handle financial transactions including bookkeeping and cashflow management.
• Liaise with accounting company and handle company secretarial matters.

Skills

Good working attitude

Meticulousness

Adaptability

Proficiency in MS Office

Education

Diploma/Degree with relevant experience

Job description

Office administration

Manage office maintenance and upkeep e.g. office equipment, furniture and fittings, maintenance schedules, MCST matters, etc. Manage office and pantry supplies e.g. stationery, pantry items, sourcing and purchasing. Assist with CEO's personal matters e.g. vehicle maintenance, insurance renewals, etc. Receptionist duties e.g. receiving/sending out and tracking of correspondence, items.

Finance matters

Simple bookkeeping and handle financial transactions e.g. invoice processing, payments, receipts. Cashflow management e.g. bank statement monitoring, trading statements monitoring. Liaise with accounting company e.g. for monthly reports, checking of prepared accounts. Company secretarial matters e.g. to liaise with company secretary on corporate SEC matters. Other ad‑hoc tasks as assigned.

Requirements

• Diploma/Degree with relevant experience
• At least 5 years of working experience in fast‑paced admin/customer service or family office
• Good working attitude, meticulous and eager to learn
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy
• High sense of urgency and ability to multitask
• Highly adaptable to a loosely structured environment
• Office location: Near Tiong Bahru/Henderson | Mon – Fri (9:30am – 6:30pm)

We invite interested candidates to send in your resume (in MS Word format), to [e-mail] cc [e-mail]. Please indicate the position you are applying in your email subject.

We regret to inform that only shortlisted candidates will be notified.

EA License: 90C3627

EA Reg No: R1108020