Office Operations Administrator

MCi Career Services; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A professional service company in Singapore is seeking an individual for office operations management. This role involves managing logistics, maintaining organized filing systems, and handling communications efficiently. Ideal candidates should have proven experience in office operations and logistics, along with strong organizational and multitasking skills. A completion bonus is offered after one year of contract service.

Benefits

Completion bonus

Qualifications

• Proven experience in office operations, logistics, or administration.
• Strong ability to work independently and manage responsibilities proactively.
• Highly organized with excellent multitasking and communication skills.
• Experience managing logistics and deliveries.

Responsibilities

• Manage day-to-day office operations in both Singapore and Malaysia.
• Handle incoming and outgoing emails promptly and professionally.
• Maintain organized physical and digital filing systems.
• Keep accurate records of stock, inventory levels, and supplies.
• Oversee drone charging schedules and coordinate maintenance.

Skills

Office operations experience

Organizational skills

Communication skills

Logistics management

Proficiency in MS Office

Job description

Working hours: Monday - Friday (9am - 6pm)

1 year contract + completion bonus (convertible to perm)

Job Responsibilities

• Manage day-to-day office operations in both Singapore and Malaysia with minimal supervision
• Handle incoming and outgoing emails promptly and professionally
• Maintain organized physical and digital filing systems for both locations
• Keep accurate records of stock, inventory levels, and supplies
• Oversee drone charging schedules and coordinate maintenance or repairs as needed
• Support procurement of office supplies and equipment
• Manage logistics and delivery arrangements for drone training sessions and related equipment
• Collaborate with regional teams as needed
• Proactively identify operational needs and suggest improvements

Requirements

• Proven experience in office operations, logistics, or administration
• Strong ability to work independently and manage responsibilities proactively
• Highly organized with excellent multitasking and communication skills
• Experience managing logistics and deliveries
• Ability to coordinate maintenance activities effectivelyProficiency in MS Office applications and digital record-keeping tools
• Knowledge of regional office regulations and best practices is a plus

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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