Office Operations Administrator

MCI Career Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced professional to manage office operations across Singapore and Malaysia. The candidate should have proven experience in office administration and logistics, along with strong communication and multitasking skills. This role offers a contract with a completion bonus, highlighting the potential for permanent placement after one year.

Benefits

Completion bonus

Potential for permanent position

Qualifications

• Proven experience in office operations, logistics, or administration.
• Highly organized with excellent multitasking and communication skills.
• Knowledge of regional office regulations and best practices is a plus.

Responsibilities

• Manage day-to-day office operations in both Singapore and Malaysia.
• Handle incoming and outgoing emails promptly and professionally.
• Maintain organized physical and digital filing systems.
• Keep accurate records of stock, inventory levels, and supplies.
• Oversee drone charging schedules and coordinate maintenance.
• Support procurement of office supplies and equipment.
• Manage logistics and delivery arrangements for training sessions.
• Collaborate with regional teams as needed.
• Proactively identify operational needs and suggest improvements.

Skills

Proven experience in office operations

Strong ability to work independently

Excellent multitasking

Strong communication skills

Experience managing logistics

Tools

MS Office applications

Digital record-keeping tools

Job description

Job Summary:

• Basic Salary: $2500 - $3000
• Location: Clementi
• Working hours: Monday - Friday (9am - 6pm)
• 1 year contract + completion bonus (convertible to perm)

Job Responsibilities:

• Manage day-to-day office operations in both Singapore and Malaysia with minimal supervision
• Handle incoming and outgoing emails promptly and professionally
• Maintain organized physical and digital filing systems for both locations
• Keep accurate records of stock, inventory levels, and supplies
• Oversee drone charging schedules and coordinate maintenance or repairs as needed
• Support procurement of office supplies and equipment
• Manage logistics and delivery arrangements for drone training sessions and related equipment
• Collaborate with regional teams as needed
• Proactively identify operational needs and suggest improvements

Requirements:

• Proven experience in office operations, logistics, or administration
• Strong ability to work independently and manage responsibilities proactively
• Highly organized with excellent multitasking and communication skills
• Experience managing logistics and deliveries
• Ability to coordinate maintenance activities effectively
• Proficiency in MS Office applications and digital record‑keeping tools
• Knowledge of regional office regulations and best practices is a plus

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)
Registration Number: R2199329
EA License No: 06C2859 (MCI Career Services Pte Ltd)