Office of Estates - Senior Executive/Assistant Manager (Facilities Management)

Republic Polytechnic; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Senior Executive/Assistant Manager for Facilities Management. The role involves managing campus facilities, overseeing lease management, and driving digitalisation initiatives. Ideal candidates will have qualifications in Building Services or related fields with at least 3 years of experience. Join a people-oriented culture where you can grow and make an impact in education.

Qualifications

• Minimum 3 years working experience.
• Experience in government procurement is an advantage.
• Experience in digitalisation of Facilities Management workflows.

Responsibilities

• Manage and oversee campus facilities.
• Supervise lease management and campus events.
• Monitor and evaluate vendor performance.
• Drive the digitalisation of operational processes.
• Lead project management for renovation works.

Skills

Planning and organizing skills

Problem-solving

Communication

Interpersonal skills

IT savvy

Education

Qualifications in Building Services, Estate Management, Facilities Management

Job description

What the role is:

Office of Estates - Senior Executive/Assistant Manager (Facilities Management)

What you will be working on:

• Manage and oversee campus facilities, including operations, repairs, maintenance, and related processes and procedures.
• Supervise lease management, operator coordination, and campus events, including support for VIP events.
• Liaison with internal users, partners and operators.
• Contract administration including drafting tender and quotation specifications, handling procurement, specification formulation, evaluation, recommendation and work implementation.
• Monitor and evaluate vendor performance, including inspection and certification of completed works.
• Manage and liaise with operators, such as food court vendors, on daily operations and food pricing matters.
• Drive the digitalisation of operational processes.
• Lead project management for renovation, addition & alteration works, and support organizational initiatives, events, certifications, and QEHS documentation.
• Perform other duties as assigned from time to time.

What we are looking for:

• Qualifications in Building Services, Estate Management, Facilities Management or related field with minimum 3 years working experience, and experience in government procurement will be an added advantage.
• Experience in digitalisation of Facilities Management workflow.
• Strong planning and organizing skills, with commitment to assigned duties/tasks on time.
• Resourceful, proactive in problem-solving, and self-starter with effective communication and interpersonal skills.
• A sound team player and IT savvy.

About Republic Polytechnic

The first educational institution in Singapore to leverage the Problem-based Learning approach for all its diploma programmes, Republic Polytechnic (RP) has seven schools offering courses in Applied Science, Engineering, Business, Hospitality, Infocomm, Sports and Health, and Technology for Arts, Media and Design. To support Singapore’s national effort to promote continuous, lifelong learning, our Academy for Continuing Education (ACE) offers a wide range of part-time programmes. We welcome you to grow with us! Discover a people- and family-oriented culture, where you are inspired to improve as you nurture lifelong learners. For more information from RP, please visit https://www.rp.edu.sg/careers or follow us on LinkedIn.