Office Mgt Support Cum EA Support ( Biomedical Industry)

PERSOL; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced Administrative Assistant to support the CFO Organisation. The role involves preparing presentations, managing calendars, and coordinating meetings. Candidates should have a high school diploma and 5+ years of relevant experience. Strong organizational skills and proficiency in MS Office are essential. Interested candidates can apply by sending their resumes via the provided email.

Qualifications

• 5+ years of related administrative experience required.
• Proven experience within a fast-paced international organization.
• Experience with data management.

Responsibilities

• Prepare presentations for senior management.
• Provide administrative support for the CFO.
• Coordinate activities and projects.

Skills

Attention to detail

Organizational skills

Data management

Communication

Team player mentality

Integrity and discretion

Education

High school diploma

Tools

MS Office

Job description

Key Responsibilities

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for CFO Organisation
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

Basic Qualifications

• High school diploma with 5+ years of related administrative experience required.

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to [e-mail] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

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