Office Manager – Singapore

PointStar; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology company in Singapore is seeking an experienced Office Administrator to manage operations, support executives, and coordinate HR activities. Ideal candidates will have over 5 years of experience and strong organisational skills. This role requires proficiency in English and the ability to maintain confidentiality. The company offers a supportive environment and opportunities for growth.

Qualifications

• Minimum 5 years of experience in office management or administrative roles.
• Strong organisational and multitasking abilities.
• Proven ability to manage sensitive information.

Responsibilities

• Manage day-to-day office operations and vendor relationships.
• Provide administrative support to the executive leadership team.
• Coordinate onboarding and offboarding processes.

Skills

English proficiency

Organisational skills

Multitasking

Problem-solving

Confidentiality

Job description

Job Descriptions

1. Office Administration

• Manage day-to-day office operations, including facilities, supplies, equipment, and general upkeep.
• Oversee vendor relationships, office maintenance, and service providers (e.g. IT support, utilities, cleaning services).
• Manage incoming and outgoing correspondence: phone calls, emails, mail, and courier services.
• Maintain and update filing systems (both digital and physical) for contracts, invoices, and company documents.
• Support scheduling of meetings, travel arrangements, and internal event.

2. Executive Assistant Functions

• Provide comprehensive administrative support to the executive leadership team.
• Manage executive calendars, prioritise appointments, and coordinate complex travel itineraries.
• Prepare agendas, take minutes, and track follow-up actions for leadership meetings.
• Draft, proofread, and format correspondence, reports, and presentations for executives.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Serve as a key point of contact between executives and internal/external stakeholders.

3. People Operations

• Partner with HR to coordinate onboarding and offboarding processes (documentation, access setup, welcome kits).
• Support employee engagement activities, team-building initiatives, and internal communication.
• Assist in organising company-wide meetings, workshops, and off-sites.

4. Finance & Procurement Support

• Track office expenses, petty cash, and assist in processing invoices and payments.
• Liaise with the finance team for monthly reporting and budget tracking.
• Manage procurement of office supplies, equipment, and software subscriptions.

5. Compliance & Internal Coordination

• Ensure company records and administrative processes comply with internal policies and local laws.
• Assist with audits, internal reporting, and documentation requests.
• Act as the liaison between internal departments and external partners.
• Drive improvements in operational efficiency using cloud-based tools and workflows.

Requirements

1. Proven experience of minimum 5 years as an Office Manager, Executive Assistant, or similar administrative role.
2. English proficiency is essential for both verbal and written communication.
3. Strong organisational and multitasking abilities with excellent attention to detail.
4. Ability to manage sensitive information with integrity and confidentiality.
5. Strong problem‑solving skills and the ability to work independently in a fast‑paced environment.
6. Ability to work independently and as part of a team.