Office Manager [Japanese speaking/ Up to $5k]

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing firm in Singapore seeks a professional to manage back-office operations, including accounting, HR, and administration. The role requires proficiency in English and Japanese, alongside the ability to handle employee data management and payroll preparation. The candidate will support the Tokyo branch setup and coordinate with external firms. Flexibility and self-motivation are essential for success in this position.

Qualifications

• Ability to manage a wide range of back-office tasks including accounting, HR, and administration.
• Experience in employee data management, payroll preparation, and recruitment support.
• Basic knowledge of accounting tasks such as bank account management and invoice preparation.

Responsibilities

• Manage overall back-office operations including accounting, HR, and administration.
• Design and improve workflows and systems to enhance operational efficiency.
• Handle bank account management and process vendor payments.

Skills

Self-motivated

Proficiency in English

Proficiency in Japanese

Basic understanding of Singapore’s labor laws

Basic understanding of contracts

Job description

Responsibilities

• Manage overall back-office operations including accounting, HR, general affairs, and administration
• Design and improve workflows and systems to enhance operational efficiency
• Handle bank account management (SMBC, UOB, MUFG Japan)
• Process vendor payments and prepare invoices
• Prepare financial documents for P&L and balance sheet reporting; liaise with accounting firms and review finalized statements
• Coordinate with external accounting firms and tax authorities for accounting and tax matters
• Act as audit contact person and support annual budget preparation and monthly reporting
• Prepare payroll data and manage employee records
• Support recruitment and administer employee benefits programs
• Coordinate with Japanese legal and financial institutions for Tokyo branch setup
• Liaise between Singapore and Japan accounting firms for Tokyo branch accounting and tax processes
• Coordinate with Japanese staffing agencies for temporary staff hiring
• Serve as Office Manager for Tokyo branch established in April 2024
• Manage contracts and assets including office leases and insurance
• Apply knowledge of Singapore’s employment laws (MOM), company law, and accounting practices

Requirements

• Self-motivated with the ability to learn, think critically, and take initiative
• Proficiency in English and Japanese language for liaising with English speaking and Japanese-speaking clients and stakeholders.
• Capable of handling a wide range of back-office tasks including accounting, HR, and administration
• Experience in employee data management, payroll preparation, recruitment support, and benefits administration
• Able to work flexibly and support team members in a small team environment
• Basic understanding of Singapore’s labor laws (MOM) and company law
• Basic understanding of contracts and asset management (e.g., office leases, insurance)
• Basic knowledge of accounting tasks such as bank account management, invoice preparation, and financial document handling is an added advantage

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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