Office Manager - Intercontinental Exchange

ICE Data Services; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A financial data services company in Singapore is seeking an experienced Office Manager to oversee operations and administrative tasks. The ideal candidate will have over 7 years of experience, excellent communication skills, and a proactive approach. Responsibilities include managing budgets, facilities, and supporting new employees. This role demands high professionalism and integrity.

Qualifications

• 7+ years' experience in a similar role.
• Strong written and verbal communication skills.
• Proactive mindset with attention to detail.

Responsibilities

• Oversee all office services, including facilities and equipment.
• Manage office budget and track expenses.
• Handle incoming and outgoing calls and mail.

Skills

Project management

Time management

Communication skills

Office computer applications

Attention to detail

Job description

Job Purpose

The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.

Responsibilities

Operational Duties

• Facility Management: Oversees all office services, incl. facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
• Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
• Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.

Administrative Duties

• Office Maintenance: Oversees office and pantry supplies, equipment, and facilities. Handles repairs, maintenance, and vendor relationships.
• Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
• Record Keeping: Maintains accurate office activity records, incl. expenses, invoices, and employee information.
• Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
• Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.

Additional Responsibilities

• Onboarding: Welcomes new employees and assists with their integration into the company.
• Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
• Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.

Knowledge and Experience

• 7+ years' experience in a similar role
• Excellent general office computer application skills
• Exceptional project management, time management and prioritization skills
• Strong written and verbal communication skills
• Proactive mindset with attention to detail
• High level of ownership of responsibilities; results-oriented
• Ability to build strong relationships with senior management internally and externally
• Outstanding professionalism and integrity