Office Manager and Executive Assistant

HURON CONSULTING ASIA-PACIFIC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Singapore is seeking an experienced Office Manager / Executive Assistant to manage office operations and provide high-level executive support to the regional leadership team. The ideal candidate will have 5-7 years of experience in a similar role, strong organizational skills, and proficiency in Microsoft Office tools. This position requires a proactive and flexible individual who excels in a fast-paced environment.

Benefits

Collaborative work culture

Continuous improvement opportunities

Qualifications

• 5–7+ years of experience in Office Manager or Executive Assistant role.
• Proven ability to handle multiple priorities with accuracy.
• Strong organizational, problem-solving, and stakeholder management skills.

Responsibilities

• Oversee daily office operations.
• Provide administrative and scheduling support to leadership.
• Process Accounts Payable invoices and vendor payments.

Skills

Office management

Organizational skills

Problem-solving

Communication

Interpersonal abilities

Education

Bachelor’s Degree or equivalent qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Microsoft Teams

Job description

Position Summary

At Huron, we empower our people and clients to achieve lasting impact through collaboration, innovation, and integrity. As our Office Manager / Executive Assistant in Singapore, you will play a pivotal role in ensuring smooth daily operations and providing high-level executive and administrative support to the regional leadership team.

This role demands an individual who is proactive, well-organized, and resourceful—capable of managing a wide range of responsibilities in a fast-paced consulting environment. The ideal candidate will represent Huron’s culture of excellence, demonstrating discretion, adaptability, and a service-oriented mindset while ensuring the Singapore office runs seamlessly.

Key Responsibilities

Office Operations & Administration

• Oversee all aspects of daily office operations to ensure a professional, efficient, and welcoming workplace environment.
• Act as the key liaison with building management, landlords, vendors, and facility service providers to maintain optimal office standards.
• Manage office procurement, pantry supplies, stationery, and vendor contracts while maintaining accurate records and inventory.
• Coordinate mail, courier, and shipment logistics for the Singapore office.
• Ensure compliance with Huron’s operational standards and local workplace health and safety requirements.
• Support space planning and office layout modifications as the business evolves.

Executive & Administrative Support

• Provide comprehensive administrative and scheduling support to regional leadership, maintaining accuracy, confidentiality, and professionalism.
• Manage complex calendars, coordinate meetings, and arrange travel and logistics as required.
• Prepare meeting materials, presentations, and reports using Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Coordinate on-site and virtual meetings (Zoom, Teams), ensuring seamless technical and hospitality arrangements.
• Partner closely with Huron India and Huron America teams to ensure alignment and effective communication across regions.

Finance & Vendor Coordination

• Process and manage Accounts Payable invoices, vendor payments, and expense reconciliations in collaboration with the Finance team.
• Track office-related expenses and support budget planning and monitoring.

People & Culture Support

• Work with the regional People team to coordinate employee engagement activities, onboarding, and events.
• Serve as the office ambassador—ensuring a welcoming, inclusive, and collaborative environment for all employees and visitors.
• Support ad-hoc HR and administrative projects as required.

Qualifications & Experience

• 5–7+ years of experience in an Office Manager or Executive Assistant role, preferably within a multinational or consulting environment.
• Proven ability to handle multiple priorities with accuracy and discretion.
• Strong organizational, problem-solving, and stakeholder management skills.
• Excellent communication and interpersonal abilities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience coordinating with regional/global teams.
• Knowledge of Singapore business protocols and vendor management preferred.
• Bachelor’s Degree or equivalent qualification preferred.

Why Huron

At Huron, you’ll join a culture that values collaboration, continuous improvement, and meaningful impact. Our teams across the globe work together to help clients achieve their missions and transform for the future. As part of our Singapore team, you will contribute to building a workplace that reflects excellence, inclusivity, and innovation—core to Huron’s values and global vision.