Office Manager

OCS GROUP (S) FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facility management company in Singapore seeks an Office Manager to oversee daily operations, manage budgets, and ensure compliance with safety protocols. The ideal candidate has a diploma in business administration, experience in office management, and strong communication skills. This role involves planning events and fostering team collaboration in a fast-paced environment.

Qualifications

• Proven experience in an office management or administrative leadership role.
• Strong understanding of workplace safety and compliance regulations.
• Ability to multitask and prioritize effectively in a dynamic environment.

Responsibilities

• Oversee daily office operations including scheduling and supply management.
• Provide assistance to ensure leadership and staff have necessary resources.
• Identify inefficiencies and streamline office workflows.

Skills

Team management

Verbal and written communication

Problem-solving

Event planning

Budget management

Compliance knowledge

Education

Diploma in business administration or related field

Job description

Job responsibilities:

• Oversee daily office operations, including scheduling, supply management, facilities management and vendor relations.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
• Identify inefficiencies and implement solutions to streamline office workflows and procedures.
• Plan and coordinate team-building activities, employee appreciation events, and community outreach initiatives.
• Act as a central point for internal communications, ensuring team alignment and effective collaboration.
• Maintain compliance with safety protocols, HR policies, and operational standards.
• Monitor and report on office expenses, supply inventory, and administrative budgets.

Requirements:

• Diploma and above in business administration, management, or a related field.
• Background in planning and executing office events, team-building activities, or community outreach programs.
• Knowledge of workplace safety standards, legal requirements, and industry best practices for maintaining a secure and compliant office environment.
• Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
• Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
• Ability to motivate and guide team members while fostering a culture of accountability and excellence.

Others:

• Location: Telok Ayer area (Shophouse setting)
• Working hours: 8.30am – 6.00pm