Office Manager

Bluemedia Pte. Ltd.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A dynamic company in Singapore is seeking an organized Office Manager to handle daily operations, HR tasks, and contract management. This role is essential for enhancing office efficiency and employee experience. Ideal candidates have a Bachelor's degree in Business Administration or HR, along with 3-5 years of relevant experience. Strong communication and organizational skills are necessary, as well as proficiency in MS Office and Google Workspace. Competitive salary and a supportive team environment are offered.

Benefits

Collaborative team environment

Opportunity for growth

Competitive salary and benefits

Qualifications

• 3-5 years of experience in office administration or operations.
• Strong understanding of office operations and HR processes.
• High level of confidentiality and professionalism.

Responsibilities

• Oversee day-to-day office operations and vendor management.
• Manage preparation and review of company contracts.
• Assist in HR processes including onboarding and payroll.

Skills

Office operations management

HR processes

Contract management

Organizational skills

Communication skills

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration or Human Resources

Tools

Google Workspace

Job description

About the Role

We are looking for a highly organized, proactive, and dependable Office Manager to oversee daily office operations and ensure smooth administrative, HR, and contract management processes. This role is critical in supporting the company’s efficiency, compliance, and overall employee experience.

Key Responsibilities

1. Office & Administrative Management

• Oversee day-to-day office operations, facilities, supplies, and vendor management.
• Maintain office policies, procedures, and administrative systems.
• Coordinate office maintenance, equipment servicing, and IT support needs.
• Manage travel arrangements, meeting logistics, and company events.
• Ensure a clean, safe, and productive work environment for all employees.

2. Legal & Contract Administration

• Manage the preparation, review, and filing of company contracts (client, vendor, and internal agreements).
• Coordinate with legal counsel for compliance, contract templates, and risk mitigation.
• Track contract timelines, renewals, and obligations to ensure timely follow-ups.
• Maintain an organized and secure contract database and documentation system.

3. HR Support & People Operations

• Assist in HR processes including onboarding, offboarding, and maintaining employee records.
• Support payroll coordination, attendance tracking, and leave management.
• Help implement HR policies, performance review processes, and employee engagement activities.
• Coordinate employee benefits, insurance matters, and HR reporting.
• Serve as the first point of contact for HR- and admin-related inquiries from staff.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• 3–5 years of experience in office administration or operations; experience with HR or contract management is a plus.
• Strong understanding of office operations, HR processes, and basic legal/contract frameworks.
• Excellent organizational skills, attention to detail, and ability to multitask.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and/or Google Workspace; familiarity with HR tools is a plus.
• High level of confidentiality, integrity, and professionalism.

Why Join Us

• Opportunity to play a key role in shaping office operations and employee experience.
• Collaborative team environment with room for growth.
• Competitive salary and benefits.