Office Manager

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing firm in Singapore is seeking a back-office operations manager. The role includes managing accounting, HR, and administration, while coordinating with Japanese stakeholders. Proficiency in English and Japanese is essential. Ideal candidates will have strong organizational skills and a basic understanding of Singapore's labor laws. Learn and grow in a dynamic work environment with competitive benefits.

Qualifications

• Ability to learn and take initiative.
• Experience in employee data management and payroll preparation.
• Understanding of Singapore's labor laws.

Responsibilities

• Manage overall back-office operations including accounting and HR.
• Design and improve workflows for operational efficiency.
• Coordinate with accounting firms for financial reporting.

Skills

Self-motivated

Proficiency in English

Proficiency in Japanese

Flexibility

Critical thinking

Job description

Responsibilities:

• Manage overall back-office operations including accounting, HR, general affairs, and administration
• Design and improve workflows and systems to enhance operational efficiency
• Handle bank account management (SMBC, UOB, MUFG Japan)
• Process vendor payments and prepare invoices
• Prepare financial documents for P&L and balance sheet reporting; liaise with accounting firms and review finalized statements
• Coordinate with external accounting firms and tax authorities for accounting and tax matters
• Act as audit contact person and support annual budget preparation and monthly reporting
• Prepare payroll data and manage employee records
• Support recruitment and administer employee benefits programs
• Coordinate with Japanese legal and financial institutions for Tokyo branch setup
• Liaise between Singapore and Japanese accounting firms for Tokyo branch accounting and tax processes
• Coordinate with Japanese staffing agencies for temporary staff hiring
• Serve as Office Manager for Tokyo branch established in April 2024
• Manage contracts and assets including office leases and insurance
• Apply knowledge of Singapore’s employment laws (MOM), company law, and accounting practices

Requirements:

• Self-motivated with the ability to learn, think critically, and take initiative
• Proficiency in English and Japanese language for liaising with English speaking and Japanese‑speaking clients and stakeholders.
• Capable of handling a wide range of back‑office tasks including accounting, HR, and administration
• Experience in employee data management, payroll preparation, recruitment support, and benefits administration
• Able to work flexibly and support team members in a small team environment
• Basic understanding of Singapore’s labor laws (MOM) and company law
• Basic understanding of contracts and asset management (e.g., office leases, insurance)
• Basic knowledge of accounting tasks such as bank account management, invoice preparation, and financial document handling is an added advantage

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Licence No.: 07C5771
EA Personnel Reg. No.: R22107165
EA Personnel Name: Kajimkhaan Karalgash