Office Manager

PM International; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail distribution company in Singapore is seeking an experienced Office Manager. The role involves supervising staff, managing office operations, and preparing financial reports. Candidates should have strong leadership skills, an eye for detail, and familiarity with ERP systems. This position offers a dynamic work environment and opportunities to contribute to the company's growth.

Qualifications

• Collaborative team player who is not afraid of challenges and changes.
• Familiarity with office management systems and procedures.

Responsibilities

• Organize and coordinate office operations and procedures.
• Supervise staff and manage office services.
• Prepare monthly and quarterly financial reports.
• Implement office policies and establish standards.

Skills

Supervision

Delegation

Inventory Control

Attention to Detail

Leadership Skills

Organisational and Planning skills

Analytics Skills

Time management skills

Problem Solving and Crisis Management Skills

Tools

MPM (Internal ERP system)

Job description

PM-International is Europe’s largest retail distribution company in the area of health, fitness and beauty. We are currently number #6 in the DSN Top 100 companies in the world! For more than 30 years we have set up the highest standards for development, manufacturing and distribution of premium products and we are growing every day! We grew more than 50%, from 2020 in annual sales of $1.72B, to $3B in 2024.

PM-International is all about peak performance, bringing creativity and state-of-the-art science with one vision in mind: to achieve market leadership in the distribution of high-quality products for health, fitness, and beauty worldwide. We help people live a better, healthier, and fitter lifestyle.

We are seeking for an Office Manager for our Subsidiary office located in Singapore, eager to work with an experienced team in a fast-paced environment. We need a highly collaborative team player who is not afraid of challenges and changes.

WHAT ARE YOUR RESPONSIBILITIES?

follow, organize and coordinate office operations and procedures, maintaining office systems (MPM), fill in monthly reports (BWA) and supervise staff

Office Manager Job Duties:

• Works with MPM (Internal ERP system) – overseeing and making invoices, checking and clearing payments, checking proper setup of products and sets
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing and updating filing systems; reviewing and approving outbound purchase orders and inbound shipments to the subsidiary
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; making necessary adjustments.
• Responsible for product registration in coordination with local FDA and consultant, if necessary
• Completes operational requirements by scheduling and assigning employees; following up on work results- in charge of Customer Service employees.
• Adhoc project involved with office management from time to time
• Keeps management informed by reviewing and analyzing special reports; summarizing information
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results..
• Achieves financial objectives by preparing a monthly financial report (BWA); preparing a quarterly inventory report; scheduling expenditures; analysing variances; initiating corrective actions
• Proper filing and Processing e.g. AP/AR, working with accountant, ensure proper booking, prepare monthly reports and on Time reporting (sales & financial report – BWA)
• Responsible for inventory, checking & reporting. (Balancing, matching QTYs of goods with Value in Finance System)
• Demand Planning and ordering goods, using push delivery system (MPM), plan and estimate sales forecast for next month promotion.
• Oversees promotions and informs sales support in order to create marketing material
• Involvement in organizing small event or corporate event with the Sales Support Department

Skills/Qualifications:

Supervision, Delegation, Managing Procedures, Following Standards, Promoting Process Improvement, Inventory Control, Reporting, Supply Management, Attention to Detail, Leadership Skills, Analytical Skills, Organisational and Planning skills, Time management skills, ability to multi-task and prioritise work, familiarity with office management systems and procedures, Problem Solving and Crisis Management Skills