Office Manager

Osca Asia Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction company in Singapore is seeking an organized Office Manager to oversee daily office operations. The ideal candidate will have 5–8 years of experience in a similar role, focusing on coordination across various teams and ensuring compliance with ISO documentation. Strong organizational and communication skills are essential in this fast-paced environment.

Qualifications

• 5–8 years of experience as an Office Manager or similar role, preferably in construction/design-build.
• Strong understanding of ISO documentation and compliance.
• Proficient in ERP/CRM systems.

Responsibilities

• Manage daily office operations and coordinate between teams.
• Handle office supply management and documentation.
• Liaise with project managers and subcontractors.

Skills

Organizational skills

Communication abilities

Problem-solving skills

Multitasking

Education

Degree in Business Administration

Degree in Construction Management

Tools

Microsoft Office

HubSpot

SAP

Job description

We are looking for a highly organized and proactive Office Manager to oversee daily office operations and ensure smooth coordination across departments.

The ideal candidate is detail-oriented, resourceful, and able to work effectively in a fast-paced environment, especially within the construction or design-build industry.

Key Responsibilities

• Manage daily office operations and effective coordination between management, site teams, and support departments.
• Handle correspondence, documentation, and office supply management.
• Maintain company licenses, ISO documentation, and compliance records.
• Support tender, project, and contract documentation submissions.
• Process petty cash, staff claims, and coordinate vendor payments.
• Liaise with project managers, site teams, and subcontractors.
• Track site attendance, manpower deployment, and project progress reports.
• Assist HR with onboarding, leave tracking, and safety briefing documentation.
• Prepare management reports and provide administrative support to directors.
• Maintain ERP/CRM systems (e.g., HubSpot, SAP) and ensure digital filing control.

Requirements

• Degree in Business Administration, Construction Management, or a related field.
• 5–8 years of experience as an Office Manager, Administrative Manager, or similar role (construction/design-build industry preferred).
• Strong understanding of ISO documentation, tender procedures, and compliance.
• Proficient in Microsoft Office; ERP/CRM experience is an advantage.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Independent, proactive, and strong problem-solving skills.
• High level of professionalism, integrity, and confidentiality.