Office Manager

Singapore Linyang Energy Technology Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading energy solutions company in Singapore seeks an Office Manager to ensure smooth daily operations of the office. The successful candidate will manage office coordination, vendor relationships, and travel logistics, contributing to a professional workplace environment. Candidates should possess relevant experience in administration and demonstrate strong organisational skills. This role requires excellent communication abilities, proficiency in Mandarin, and the capability to work independently within a dynamic team environment. Competitive benefits and flexible working hours are offered.

Benefits

Flexible working hours

21 days leave

AWS and flexible benefits

Prime location in Singapore CBD

Qualifications

• At least 2 years of relevant experience in office administration, facilities coordination, or hospitality roles.
• High emotional intelligence and a service-oriented mindset.
• A valid Singapore driving license is a plus.

Responsibilities

• Manage the overall daily operations of the office.
• Coordinate and maintain relationships with external vendors.
• Support employee onboarding and prepare administrative arrangements.
• Provide hospitality support for VIP guests.
• Manage domestic and international travel arrangements.

Skills

Organisational skills

Attention to detail

Communication skills

Proficiency in Mandarin

Service-oriented mindset

Education

Diploma or higher in Business Administration, Hospitality, Human Resources

Job description

About the Company:

Linyang Energy is a publicly listed high-tech enterprise and a global leader in smart energy solutions, founded in 1995 in China. We specialize in smart metering, energy storage, photovoltaic systems, and integrated energy management. With over 150 million smart devices deployed and more than 5GW of photovoltaic power stations constructed, our technologies power energy systems across five continents.

As part of our international growth strategy, we have established our Singapore office as the regional headquarters to support business operations across Southeast Asia, the Middle East, Australia, and other global markets. Singapore serves as a strategic base for delivering innovative energy solutions and enabling seamless global collaboration.

Join us in shaping the future of digital energy and accelerating the global transition to a smarter, greener world.

About the Role:

We are looking for a reliable and proactive Office Manager to oversee the smooth daily operations of our Singapore office. This role plays a critical part in ensuring a professional, welcoming, and efficient workplace environment that reflects the company’s brand and values. The Office Manager will be responsible for a broad range of administrative, operational, and hospitality-related functions, including office coordination, vendor management, travel support, and workplace experience. The ideal candidate has a hands‑on approach, high attention to detail, and the ability to work independently while supporting regional and international teams.

Key Responsibilities

• Manage the overall daily operations of the office, ensuring efficiency, cleanliness, and a professional working environment
• Coordinate and maintain relationships with external vendors and service providers to support office maintenance, procurement, and logistics
• Oversee inventory and purchasing of office supplies and workplace essentials, ensuring timely replenishment and cost control
• Support employee onboarding by preparing welcome kits, workspaces, and coordinating administrative arrangements for new hires
• Act as the first point of contact for visitors and stakeholders, ensuring a warm and professional welcome aligned with brand standards
• Provide hospitality support for VIP guests, including coordination of logistics and ensuring meeting spaces are properly prepared
• Manage domestic and international travel arrangements, including flight bookings, accommodations, and related logistics
• Support administrative processes related to visas, work pass applications, renewals, and compliance documentation
• Contribute to office branding by maintaining a clean, visually appealing, and brand-aligned environment
• Assist with company events, employee engagement activities, and internal communications when required
• Perform other ad hoc administrative and operational duties as assigned to support the smooth running of the office

Who You Are

You thrive in a fast‑paced, international environment and take ownership of making things run well. You are approachable, dependable, and have a strong sense of pride in creating a positive work environment.

What You Bring

• Diploma or higher in Business Administration, Hospitality, Human Resources, or a related field
• At least 2 years of relevant experience in office administration, facilities coordination, or hospitality roles
• Proactive, with strong organisational and multitasking skills
• High attention to detail, especially when handling procurement and vendor coordination
• Meticulous in managing supplies, inventory, and purchasing processes
• High emotional intelligence and a service‑oriented mindset
• Excellent verbal and written communication skills
• Professional presence and ability to interact with stakeholders at all levels
• Proficiency in Mandarin is advantageous as the role involves collaboration with Chinese‑speaking stakeholders
• A valid Singapore driving license is a plus (for ad‑hoc support)
• Willingness to travel occasionally for international support when required

What's in for you:

• Prime location: Singapore CBD, full onsite
• Work hours: 9:00 am to 5:30 pm, Flexible working hours
• Leaves: 21 days
• Rewards: AWS+ flexible benefits