Office Management Executive (3 months contract)

MAXWELL CHAMBERS PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading office management company in Singapore seeks an Office Operations Coordinator to ensure smooth daily operations. Responsibilities include managing office supplies, maintaining a clean environment, and overseeing vendor relationships. Ideal candidates will have a diploma in Business Administration or related fields and 1-3 years of administrative experience. Strong organizational and communication skills are essential, and proficiency in Microsoft Office is required. The role demands a proactive and service-oriented attitude.

Qualifications

• 1-3 years of relevant office/administrative experience in Singapore.
• Comfortable with basic office systems.

Responsibilities

• Oversee day-to-day office operations and manage supplies.
• Maintain a clean and safe office environment.
• Handle procurement and manage vendor relationships.
• Maintain accurate records and ensure timely processing of invoices.
• Act as a contact point for stakeholders and vendors.
• Assist with administrative tasks and special projects.

Skills

Organisational skills

Attention to detail

Multitasking

Interpersonal skills

Communication skills

Service-oriented mindset

Education

Diploma or above in Business Administration, Facilities Management, Office Administration

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Oversee and coordinate day-to-day office operations to ensure a smooth, efficient and well-organised workplace. For example: managing supplies, equipment, pantry and meeting-room booking.
• Maintain the office environment (cleanliness, safety, access controls) and liaise with facilities management or building management as needed.
• Handle procurement of office supplies, stationery, equipment and oversee vendor relationships (catering/pantry, cleaning, security, IT support).
• Maintain accurate records, filing systems (both physical & electronic), office budgets and invoices. Ensure timely processing of vendor invoices and office‑expense monitoring.
• Act as a point of contact for internal stakeholders and external vendors—help resolve operational or facility‑related issues, answer queries, maintaining good service levels.
• Assist with ad‑hoc administrative tasks, special projects (e.g., sustainability initiatives, process improvement), and provide support to senior management when needed.

Requirements / Qualifications

• Diploma or above in Business Administration, Facilities Management, Office Administration or related field.
• 1‑3 years of relevant office/administrative experience in Singapore.
• Strong organisational skills, attention to detail, ability to multitask and prioritise work in a fast‑paced environment.
• Good interpersonal and communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with basic office systems.
• A service-oriented mindset, independent and proactive attitude, able to work with minimal supervision.
• Willing to work from 10:30am to 8pm from Mon‑Fri.