Office Executive (HR cum Admin)

ONE TECH STOP PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading technology company in Singapore is seeking an HR and Admin professional to provide support on various HR functions and office administration. Responsibilities include recruitment, training coordination, and managing employee records. The ideal candidate must have over 5 years of HR experience, strong knowledge in local practices, and excellent communication skills. Join us to thrive in a dynamic environment.

Qualifications

• At least 5 years of working experience in HR.
• Detail-oriented and self-motivated.
• Experience in government grants/funding administration.

Responsibilities

• Provide day-to-day support on HR and admin functions.
• Manage recruitment matters and office vacancy.
• Coordinate training initiatives for employees.

Skills

Strong knowledge in local HR practices

Communication skills

Interpersonal skills

Meticulousness

Ability to multitask

Education

Diploma/Degree in HR or related discipline

Tools

SAP SuccessFactor software

GSuite

Job description

JOB PURPOSE

• Provide day-to-day support on HR and admin functions in CM Section
• Manage some HR core functions and office admin, as well as the contract and the billing related matter (AR & AP)
• Manage & support office events, handle supplier and other ad hoc job assigned

PRIMARY JOB RESPONSIBILITIES

HR duties:

• Responsible for recruitment matters, reviewing office vacancy Job JD, assists & facilitates resourcing activities, actively advertises job vacancies on various platforms and works with Recruitment Agencies.
• Assist on new hire on-boarding matters, office email/G Suite account/laptop set-up, updating new hire basic personal info in HR system/staff list, preparing new name card and HR orientation, etc
• Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. email/G Suite/SAP account, removing from staff list, tax clearance matters for EP/SP holders resignation confirmation
• Coordinate training initiatives for all employees, responsible for collecting training needs, submitting training for Government funding claims and grant applications.
• Manage office staff medical insurance and WIC matters
• Ensure that HR policies and procedures are in line with GHR and in accordance with Singapore Employment Law, update information on company portal.
• Responsible for Employee internal e-Learning courses, work on HR Compliance together with HQ Legal Team
• Handle leave administration including government paid leave claims
• Administration of MOM reporting and government survey
• Assist on company Annual Performance Appraisal
• Administer Employee Master’s records and ensure required personal documents are in place and maintain accurate HR database and up-to-date employees’ records
• Support HR departmental projects and assist with special projects as assigned
• Coordinate with relevant business units on manpower movement, contract renewal, confirmation, transfer, promotion, re-employment, resignation, etc along with respective administration
• Provide response to employee’s enquires on HR-related matters
• Handle Staff Pass, Access Card, and other required ID card processing
• Coordination of basic marketing and social media matters on various platforms to attract new talents
• Staff benefits administration and staff monthly expenses claims
• Perform ad-hoc duties as and when being assigned by the Management

Admin duties:

• Responsible for handling and manage general office administration including but not limited to procurement of office and pantry supplies, stationary supplies, oversee office maintenance and cleanliness, manage supplier and daily on-duty cleaner etc
• Consolidate office invoices and submit reimbursement for payment, work with outsource account vendor on AR & AP matter on weekly basis
• Oversee fixed assets which includes office laptops, phone contract, assets filing and recording
• Assist on staff business travel insurance, travel accommodation booking upon request
• Contribute to the process of Office Improvement Project, events, function, etc
• Review and actively manage the corporate website and company portal
• Provide general administration support to the Management
• Other general administration work and ad hoc duties as required

POSITION QUALIFICATIONS AND REQUIREMENTS

• Diploma/Degree in HR or a related discipline with at least 5 years of working experience in the related field is required for this position
• Strong knowledge in local HR practices, employment law and regulations
• High initiative, independence and ability to thrive in a fast-paced and dynamic environment.
• Meticulous with the ability to multitask and highly adaptable to change
• Able to work with tight deadlines and with can-do attitude, possess initiative and a willingness to learn
• Positive personality with strong communication and interpersonal skills
• Detail-oriented, self-motivated, resourceful, good facilitation and a proactive team player
• Experience in government grants/ funding administration
• Familiar with GSuite and basic IT knowledge
• Experience in SAP SuccessFactor software will be advantageous