Office Cum Family Personal Assistant

SUNGLO MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A management firm in Singapore is seeking a skilled Personal Assistant to support C-suite executives with scheduling, communication, and travel arrangements. The ideal candidate must have a diploma in Business Administration, at least 2 years of experience in a similar role, and be fluent in English and Mandarin. Excellent organizational and interpersonal skills are essential for managing multiple tasks effectively.

Qualifications

• Minimum 2 years of experience as a Personal assistant or similar role supporting C-Suite executives.
• Fluency in both English and Mandarin for effective communication.
• Excellent organizational and time management skills.

Responsibilities

• Manage and organize the C-suite executives' schedules.
• Attend meetings and take minutes.
• Plan and coordinate travel arrangements.

Skills

Organizational skills

Time management

Interpersonal skills

Fluency in Mandarin

Proficiency in MS Office

Education

Diploma in Business Administration or related qualifications

Job description

Location: Downtown

Working Hours: Monday to Friday, 9am to 6pm

Job Description

• Manage and organize the C-suite executives' schedules
• Attend to executives' family members' school/medical matters
• Attend meetings and take minutes
• Maintain accurate and up-to-date records
• Draft and prepare official correspondences, reports, and presentations (if required)
• Plan and coordinate travel arrangements, including flights, visa application, accommodations, and transportation
• Act as a liaison between the executive and internal/external stakeholders
• Handle ad-hoc projects and assignments assigned independently and professionally

Job Requirements

• Minimum a Diploma in Business Administration or related qualifications
• Minimum 2 years of experience as a Personal assistant or similar role supporting C-Suite executives
• Fluent in both English and Mandarin in order to liaise with Mandarin speaking associates during daily communication
• Proficient in using MS Office
• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Flexibility and adaptability to manage multiple tasks and changing priorities.