Office Assistant/CEO Support

Everise Holdings Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in office administration in Singapore is seeking a highly organized Office Assistant to support various administrative functions. Responsibilities include managing communication, document management, meeting coordination, and providing customer service. The ideal candidate should possess strong communication skills and attention to detail, able to multitask effectively in a dynamic environment.

Qualifications

• Highly organized and proactive individual.
• Experience in administrative support is preferred.
• Ability to maintain confidentiality and integrity of information.

Responsibilities

• Provide comprehensive clerical support including managing calls.
• File and distribute documents accurately.
• Assist in coordinating meetings and appointments.
• Oversee office supplies inventory and ordering.
• Accurately input and update data in company systems.
• Greet and assist visitors and clients.
• Collaborate with various departments for workflow.

Skills

Excellent communication skills

Attention to detail

Ability to manage multiple tasks

Job description

Role Overview:

We are looking for a highly organized and proactive Office Assistant to join our team. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks effectively. This role is crucial in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities:

• Administrative Support: Provide comprehensive clerical support – including managing phone calls and correspondence – ensuring timely and professional communication.
• Document Management: Filing and distribution of accurate documents, checking letter box. Ensure all documentation is filed and stored correctly for easy retrieval.
• Meeting Coordination: Assist meetings, appointments, and events.
• Office Operations: Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.
• Data Entry & Management: Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.
• Customer Service: Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.
• Support to Teams: Collaborate with various departments to ensure a smooth workflow, offering assistance.