Office Assistant/CEO Support

EVERISE HOLDINGS PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading company in Singapore is seeking a highly organized and proactive Office Assistant to support various administrative functions. The ideal candidate should possess excellent communication skills and a keen eye for detail, ensuring smooth office operations and effective management of multiple tasks. Responsibilities include clerical support, document management, meeting coordination, and customer service.

Qualifications

• Proactive approach to administrative tasks.
• Strong interpersonal skills.

Responsibilities

• Provide comprehensive clerical support.
• Ensure proper document filing and storage.
• Assist with meetings and events.
• Manage office supplies inventory.
• Accurately input and manage data.
• Greet and assist visitors and clients.
• Collaborate with various teams for smooth workflow.

Skills

Excellent communication skills

Organizational skills

Attention to detail

Ability to manage multiple tasks

Job description

Role Overview:

We are looking for a highly organized and proactive Office Assistant to join our team. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks effectively. This role is crucial in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities:

• Administrative Support: Provide comprehensive clerical support – including managing phone calls and correspondence – ensuring timely and professional communication.
• Document Management: Filing and distribution of accurate documents, checking letter box. Ensure all documentation is filed and stored correctly for easy retrieval.
• Meeting Coordination: Assist meetings, appointments, and events.
• Office Operations: Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.
• Data Entry & Management: Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.
• Customer Service: Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.
• Support to Teams: Collaborate with various departments to ensure a smooth workflow, offering assistance.