Office Assistant

QSC, LLC; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A technology firm in Singapore is seeking a proactive Office Assistant to provide administrative support to the VP of APAC. Responsibilities include scheduling, managing travel, and overseeing office operations. The ideal candidate will have at least 1 year of administrative experience, strong organizational skills, and proficiency in MS Office. This is an opportunity to contribute to a dynamic team in a leading firm.

Qualifications

• Minimum 1 year of experience in an administrative or office assistant role.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide secretarial support to the VP of APAC.
• Coordinate and prepare meetings.
• Manage travel arrangements.
• Prepare and process expense reports.
• Manage purchase orders for office-related expenses.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Attention to detail

Proficiency in MS Office Suite

Job description

Overview

QSC is creating exceptional, people‑centric experiences with the perfect balance of technology and creativity. Q‑SYS, our innovative full stack audio, video and control platform, unifies data, devices and a cloud‑first architecture, empowering organizations to deliver transformative AV experiences across built spaces. Building on the QSC legacy, QSC Audio delivers audio technology that empowers live entertainers and sound reinforcement professionals with the confidence to create and deliver memorable experiences for their audiences.

Atrius, Distech Controls and QSC are part of the Acuity Intelligent Spaces (AIS) business segment. Our mission is to make spaces smarter, safer and greener through our strategy of connecting the edge with the cloud using disruptive technologies that leverage data interoperability.

Acuity Inc. (NYSE: AYI) is a market‑leading industrial technology company. We use technology to solve problems in spaces, light and more things to come. Through our two business segments, Acuity Brands Lighting (ABL) and Acuity Intelligent Spaces (AIS), we design, manufacture, and bring to market products and services that make a valuable difference in people’s lives.

We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and an audio, video and control platform. We focus on customer outcomes and drive growth and productivity to increase market share and deliver superior returns. We look to aggressively deploy capital to grow the business and to enter attractive new verticals. Acuity Inc. is based in Atlanta, Georgia, with operations across North America, Europe and Asia. The Company is powered by approximately 13,000 dedicated and talented associates. Visit us at www.acuityinc.com.

We are seeking a highly organized and proactive Office Assistant to provide comprehensive administrative and secretarial support to the VP of APAC, as well as general office management duties. The role will ensure smooth day‑to‑day operations of the office by handling scheduling, travel coordination, expense management, and office administration tasks.

Responsibilities

Executive Support (to VP of APAC)

• Provide secretarial support to the VP of APAC, including proactive and reactive calendar management and scheduling.
• Coordinate, prepare, and follow up on meetings (agendas, minutes, materials, and logistics).
• Manage travel arrangements (flights, hotels, ground transport, visas, itineraries).
• Prepare and process expense reports in a timely and accurate manner.
• Handle confidential information with discretion and professionalism.

Office Administration

• Manage purchase orders (POs) for office‑related expenses.
• Monitor pantry supplies and place refill orders as required.
• Supervise office cleaner and ensure cleanliness and upkeep of the office.
• Act as point of contact with building management and vendors (courier, supplies, maintenance, IT support).
• Coordinate office facility requests (repairs, aircon, lighting, access cards).
• Handle incoming/outgoing mail and courier services.
• Maintain and arrange servicing of office equipment (printers, copiers, etc.).

General Administrative Support

• Assist in organizing team meetings, workshops, and office events (catering, logistics, materials).
• Support new hire onboarding (workstation setup, welcome kits, access cards).
• Maintain office files, databases, and records.
• Ensure compliance with office policies and procedures.

Qualifications

• Minimum 1 year of experience in an administrative or office assistant role.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and professionalism.