Office Assistant

XIAO YUAN MARKETING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is looking for an organised Office Assistant to provide administrative support and assist with e-commerce operations. You will handle documentation, scheduling, and support logistics while ensuring efficient order fulfilment. Ideal candidates will possess at least 1 year of relevant experience and a secondary school or diploma qualification. This full-time position is based at the Head Office and offers standard office hours.

Qualifications

• At least 1 year of administrative, operations, e-commerce, or fulfilment experience preferred.
• Able to perform packing duties.
• Familiarity with e-commerce platforms (e.g., Shopify, Shopee, Lazada) is an advantage.

Responsibilities

• Provide administrative support to General Manager and Operations Manager.
• Handle office documentation, filing, emails, and correspondence.
• Assist with scheduling meetings and preparing basic reports.
• Support coordination between HQ, departments, and outlets.
• Process, pack, and prepare online orders for dispatch.
• Coordinate with logistics or courier partners.
• Maintain basic inventory and stock records.

Skills

Organisational skills

Communication skills

Basic knowledge of Microsoft Word

Basic knowledge of Microsoft Excel

E-commerce platform familiarity

Education

Minimum Secondary School / ITE / Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

We are seeking a responsible and organised Office Assistant to support daily administrative, operational, e-commerce, and order fulfilment activities at our Head Office (HQ). The role provides administrative support to the General Manager and Operations Manager, and assists with online order processing and packing.

Key Responsibilities

• Provide administrative support to General Manager and Operations Manager
• Handle office documentation, filing, emails, and correspondence
• Assist with scheduling meetings and preparing basic reports
• Support coordination between HQ, departments, and outlets
• Assist with e-commerce platform operations and backend updatesProcess, pack, and prepare online orders for dispatch
• Coordinate with logistics or courier partners
• Maintain basic inventory and stock records
• Perform other administrative and operational tasks as assigned

Requirements

• Minimum Secondary School / ITE / Diploma qualification
• At least 1 year of administrative, operations, e-commerce, or fulfilment experience preferred
• Basic knowledge of Microsoft Word, Excel, and email
• Familiarity with e-commerce platforms (e.g., Shopify, Shopee, Lazada) is an advantage
• Able to perform packing duties
• Good organisational and communication skills
• Able to work independently and responsibly

Employment Details

• Location: Head Office (HQ)
• Employment Type: Full-Time
• Working Hours: Standard office hours

Salary

Salary will be commensurate with experience.

Additional Information (Fair Consideration)

We practise fair and merit-based employment. All applicants will be assessed based on job-related qualifications, skills, and experience.